Executive Assistant

The National Football League•New York, NY

4d•$95,000 - $120,000•Onsite

About The Position

The Executive Assistant provides high-level administrative and operational support to two senior executives in a fast-paced, highly visible environment. The role manages complex calendars, meeting preparation, travel, expenses, communications, and projects while anticipating priorities and helping the executives remain organized and focused. The Executive Assistant serves as a key liaison with internal and external stakeholders and regularly handles highly confidential information. Success requires exceptional judgment, discretion, attention to detail, organization, adaptability, and the ability to anticipate needs and act proactively with limited supervision. The position requires 40 hours per week in office and onsite presence at an NFL office or stadium location; remote and hybrid options are not offered. Travel to main NFL events with the executives is required as needed. No relocation assistance will be provided.

Requirements

At least 4 years of administrative or executive assistant experience supporting a senior-level executive.
Significant proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
Strong technology skills, including experience working across PC and Mac environments and mobile devices.
Demonstrated experience handling sensitive and confidential information with discretion and professionalism.
Demonstrated ability to manage complex calendars, meetings, travel, communications, and competing priorities in a fast-paced environment.
Strong written, verbal, interpersonal, organizational, and time-management skills.
Demonstrated ability to exercise sound judgment, solve problems independently, and follow through on commitments with limited supervision.
Strong attention to detail and demonstrated project-management capabilities.

Nice To Haves

Bachelor’s degree.
Experience in the digital, entertainment, or sports industry.
Fast and accurate typing skills.

Responsibilities

Manage complex, frequently changing executive calendars, coordinating meetings across multiple time zones, resolving scheduling conflicts, and proactively protecting time for critical priorities.
Anticipate the executives' day-to-day needs and priorities, proactively identifying scheduling issues, meeting requirements, emerging developments, and matters requiring timely attention or follow-up.
Coordinate and prepare executives for meetings and appointments, including agendas, briefing and presentation materials, conference rooms, audio/visual requirements, conference calls, external guests, and related logistics.
Plan and coordinate complex domestic and international travel, developing detailed itineraries that integrate transportation, accommodations, meetings, agendas, and other logistical requirements.
Serve as a trusted liaison and point of contact among the executives, their direct reports, other Executive Assistants, and internal and external stakeholders, exercising professionalism, diplomacy, tact, and discretion.
Manage executive communications and information flow, including reviewing and prioritizing correspondence, drafting and editing communications, memos, reports, and presentations, and ensuring time-sensitive matters receive appropriate attention and follow-through.
Exercise sound independent judgment when executives are unavailable, assessing urgency, making appropriate administrative decisions, escalating critical matters, and maintaining confidentiality.
Coordinate large and complex meetings and executive activities, ensuring materials, participants, technology, facilities, security, and other logistical requirements are organized and executed effectively.
Manage executive and departmental administrative processes, including preparing, reconciling, and submitting invoices and credit card expenses in Concur and maintaining accurate internal and external contact information.
Maintain awareness of relevant sports business developments, organizational initiatives, and department priorities, identifying information, deadlines, or developments requiring executive awareness or action.
Build strong working partnerships with Executive Assistants, direct reports, facilities, travel, IT, security, and other key stakeholders to facilitate effective executive operations.
Provide additional administrative and project support as needed, including document and records management, shipping and mail coordination, and other assignments that support executive and department priorities.