Executive Assistant

Arc Employee Portal • Kensington, NY

4d

About The Position

Arc is a not-for-profit student organisation at UNSW that supports and empowers students through clubs, societies, volunteering, events, sport and commercial services. Arc is seeking an organised and proactive Executive Assistant to support its Marketing Department and the General Manager (Marketing, Strategy & Experience).

The Executive Assistant helps ensure the efficient administration and operation of the Marketing team. The role coordinates schedules, manages resources, supports financial processes, and contributes to marketing projects and reporting. It involves working across multiple functions and collaborating with a wide range of stakeholders.

Requirements

• Strong organisational and administrative skills.
• Experience managing competing priorities and deadlines.
• Experience in office administration, communications and file management.
• Strong attention to detail and an eye for branding and presentation.
• Experience handling transactions and financial administration.
• Ability to work collaboratively within a team environment.
• A proactive, solution-focused approach to work.

Nice To Haves

• Interest in marketing, social media and youth engagement trends.

Responsibilities

• Manage the General Manager's calendar, meetings and task priorities.
• Coordinate team administration, including scheduling, meeting minutes and action tracking.
• Process invoicing, reimbursements, requisitions and monthly financial activities.
• Maintain office resources, supplies, storage areas and stock levels.
• Support Arc College and Social Officers with operational requirements.
• Assist with reporting, research and marketing campaign activities.
• Prepare signage and collateral for events and promotional activities.
• Contribute to a positive, inclusive and safe workplace culture.

Benefits

• Work in a vibrant and purpose-driven organisation.
• Be part of a supportive and collaborative team.
• Contribute to the student experience at one of Australia's leading universities.
• Enjoy a dynamic workplace where no two days are the same.
• Join a culture that values learning, innovation and fun.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed