Executive Administrative Assistant

Alexandria Industries • Alexandria, MN

4d • $22 - $37 • Onsite

About The Position

Alexandria Industries is hiring an Executive Administrative Assistant to support C-level leaders with daily administrative and organizational tasks. The role helps keep schedules, communication, meetings, and office operations running smoothly. The assistant works with employees, customers, vendors, and visitors and handles confidential information with professionalism.

Requirements

• High school diploma or equivalent.
• At least 2 years of administrative and customer support experience.
• Strong computer skills in Microsoft Office applications.
• Strong data-entry skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.
• Ability to handle confidential information professionally.
• Ability to occasionally lift or carry up to 40 pounds; items over 40 pounds require a team lift or crane assistance.

Nice To Haves

• Associate degree in Office Administration.
• Experience supporting executives or leadership teams.
• Knowledge of manufacturing or industrial business operations.

Responsibilities

• Manage executive leaders’ calendars, schedules, meetings, and agendas, and prepare meeting minutes.
• Prepare correspondence, reports, presentations, financial communications, and other business documents.
• Coordinate office operations, including phone calls, mail, visitor reception, conference rooms, supplies, and refreshments.
• Arrange travel and maintain required business documentation and licenses.
• Support insurance and vehicle claim administration.

Benefits

• Free onsite clinic offering routine care, labs, and vaccinations.
• Medical, dental, and vision coverage from the first day of employment.
• Wellness program that can save employees $1,500 or more per year on medical premiums.
• 401(k) with up to a 3% company match.
• 80 hours of PTO during the first year, 8 hours of volunteer time, and 64 hours of paid holidays.
• 100% tuition reimbursement for job-related classes.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED