Senior Executive Assistant

NVIDIA•Austin, TX

About The Position

NVIDIA is seeking an experienced Executive Assistant to provide executive and organizational support to its Chief Security Officer (CSO). The role calls for initiative, critical thinking, collaboration, and operational excellence in a fast-paced, global organization. The Executive Assistant will partner closely with the CSO, stay aligned with changing priorities, anticipate needs, and use sound judgment to determine what to handle independently, redirect, or escalate. The role manages the CSO’s calendar across global time zones; prepares the CSO for meetings; supports key meetings, events, and off-sites; and maintains team rhythms and internal communications. It also manages domestic and international travel, financial documentation, confidential information, presentations, communications, and special projects. The role uses approved AI tools to improve individual and organizational effectiveness while protecting sensitive information and validating output quality. It may include sharing effective practices and mentoring other administrative professionals. Candidates may work remotely from Central or Eastern time zones, with the option to work from NVIDIA’s Austin or Raleigh offices, respectively. Support outside normal working hours may be needed in exceptional situations.

Requirements

B.S./B.A. degree or equivalent experience.
8+ years of experience supporting senior executives in fast-paced, global organizations.
Hands-on experience using AI to improve work, with concrete examples, and eagerness to keep learning.
Strong prioritization, communication, and attention to detail.
Adaptability to adjust as priorities shift.
Proven discretion, sound judgment, and composure under pressure.
Ability to build strong relationships and be approachable across a distributed organization.
Flexibility to provide support outside normal working hours when needed.
Role is open to remote candidates in Central or Eastern time zones; Austin and Raleigh offices are also available.

Nice To Haves

Experience supporting VP-level or above executives.
Passion for NVIDIA’s mission and ability to serve as a trusted ambassador for leadership.
Advanced proficiency in Microsoft Office, Google Workspace, and digital productivity platforms.
Self-motivation, resourcefulness, and eagerness to adopt new technologies, processes, and best practices.

Responsibilities

Partner closely with the CSO, anticipate needs, track evolving priorities, and exercise judgment about what requires the CSO’s attention, what to resolve independently, and when to interrupt.
Make decisions within agreed boundaries, redirect requests, and push back diplomatically.
Manage calendars across global time zones, evaluate competing requests, and protect time for preparation and focused work.
Prepare the CSO for internal, customer, and partner meetings with clear objectives, relevant pre-reads, and clarity on decisions needed.
For selected meetings, capture decisions, owners, and deadlines, and follow through on commitments.
Contribute to planning and independently execute key meetings, events, and off-sites.
Maintain team rhythms and internal communications that keep the organization aligned.
Manage domestic and international travel, optimize itineraries, and handle last-minute changes across time zones.
Prepare and reconcile expense reports, purchase requisitions, and related financial documentation.
Handle highly confidential information with discretion and sound judgment about what to share, with whom, and when.
Support presentations, communications, and special projects that advance the CSO’s priorities.
Use approved AI tools to prepare briefings, synthesize information, automate repetitive tasks, and strengthen follow-through while protecting sensitive information and validating output quality.
Share effective practices and mentor fellow administrative professionals.
Provide support outside normal working hours when needed for situations such as international travel across time zones, incidents, or sensitive organizational changes.