Executive Assistant (Personal and Business) (BBS934)

Hire Overseas

4d•Remote

About The Position

This remote, full-time role supports a founder and their family with personal administration, scheduling, household coordination, family logistics, and social events. The work is primarily personal, beginning with making and coordinating appointments and expanding as trust is established. The assistant will use the client’s shared, documented preferences and systems to carry out recurring tasks, and will help keep those systems current. The role calls for an independent, proactive person who takes ownership of tasks end to end and uses AI tools, including Claude Cowork, as part of their daily workflow. The position is open to candidates based in Latin America and requires availability during US Pacific Time business hours, including outbound calls during US business hours. Compensation is paid in USD twice monthly, on the 15th and 30th. Paid time off and holidays follow company policy and guidelines.

Requirements

Proven experience as a personal assistant, household manager, or family executive assistant supporting a high-trust principal.
Proactive approach and ability to take ownership of tasks end to end without detailed direction.
Comfort stating personal preferences and needs as part of a healthy working relationship.
Confidence making outbound calls during US business hours to coordinate appointments and logistics for others.
Familiarity with Claude Cowork, or strong willingness and aptitude to learn it quickly; AI fluency is expected.
Discretion, reliability, strong organization, and attention to detail.
Comfort working within documented systems and preferences rather than building systems from scratch.

Nice To Haves

Experience with Claude Cowork or similar AI workflow tools.
Background coordinating household staff, childcare logistics, or family scheduling.
Experience supporting social event planning or community hosting.
Familiarity with shared documentation systems or knowledge bases.

Responsibilities

Make outbound calls during business hours to schedule and coordinate appointments.
Arrange medical, personal, and professional appointments for the founder and family.
Coordinate multiple calendars, including those of the founder, partner, and childcare, and proactively manage conflicts.
Coordinate scheduling and logistics with the nanny.
Use documented preferences and systems in the shared brain to execute tasks, avoid repeated clarifying questions, and help keep the information current.
Use Claude Cowork and other AI tools to plan and execute tasks, and help refine their use in personal and household operations.
Support planning and logistics for hosted dinners and community events.
Manage takeout ordering from preferred restaurants and order history using DoorDash or similar platforms.
Assist with family logistics, including baby-related tasks and family administration, using established systems.