Executive Personal Assistant

Argon Agency•Lake Worth, FL

4h•$60,000 - $85,000

About The Position

We are seeking an exceptional Executive Personal Assistant to serve as the right hand, strategic sounding board, and organizational force behind a high-profile, creative marketing executive. This is not a traditional executive assistant position. The Principal is a fast-moving, entrepreneurial creative whose work spans marketing, business development, creative direction, client relationships, and personal commitments. The role calls for someone who can bring clarity and structure to a dynamic environment where priorities shift and no two days look alike. The ideal candidate is a strategic thinker, meticulous organizer, creative collaborator, and trusted confidant who enjoys taking responsibility and making things happen. Anticipation is essential: the assistant should think ahead, identify potential challenges, and take ownership of details so the Principal can work effectively. The position includes executive and calendar support, business operations and client relations, creative and marketing assistance, and communications and representation. It also requires adaptability, emotional intelligence, discretion, sound judgment, and comfort with ambitious ideas, shifting priorities, high expectations, and an unconventional workplace.

Requirements

Ability to adapt and balance structure with spontaneity while supporting a creative entrepreneur.
Emotional intelligence and comfort working with big personalities, ambitious ideas, shifting priorities, and high expectations.
Ability to anticipate needs, identify potential challenges, and take ownership of details.
Professionalism, confidence, sound judgment, and discretion when handling confidential or sensitive information.
Appreciation for individuality, authenticity, and creative thinking.

Responsibilities

Manage a high-velocity executive calendar, coordinating meetings, appointments, professional commitments, and personal scheduling.
Prioritize competing demands, protect the Principal's time, and ensure important obligations receive appropriate attention.
Anticipate scheduling conflicts, logistical challenges, and upcoming deadlines.
Coordinate occasional personal logistics and administrative needs.
Assist with client onboarding and offboarding, ensuring seamless communication and organized transitions.
Serve as a point of contact between the Principal, internal team members, clients, and external partners.
Prepare pre-meeting briefs with background research, relevant documents, project updates, and outstanding deliverables.
Capture meeting notes, organize action items, communicate next steps, and help ensure commitments are executed.
Monitor internal projects, deadlines, team responsibilities, and potential roadblocks, and proactively bring relevant updates to the Principal's attention.
Help maintain accountability across departments without requiring constant direction.
Review presentations, proposals, creative briefs, marketing collateral, design assets, and written content for accuracy, consistency, and alignment with brand standards.
Support preparation and organization of pitches, presentations, strategic documents, and client-facing deliverables.
Research marketing trends, emerging technologies, competitive landscapes, industry developments, and potential business opportunities.
Collaborate with creative, marketing, and operational teams to keep projects organized and communication flowing effectively.
Develop an understanding of the Principal's creative vision, communication preferences, and professional standards.
Manage and prioritize incoming email, identifying urgent matters and filtering unnecessary distractions.
Draft correspondence and professional communications that reflect the Principal's voice, tone, and intentions.
Maintain professional relationships with clients, employees, vendors, and business partners.
Exercise discretion when handling confidential business matters, sensitive conversations, and personal information.
Represent the Principal with professionalism, confidence, and sound judgment.