Personal Executive Assistant (BBS894)

Hire Overseas

3d • Remote

About The Position

The Personal Executive Assistant supports a founder and her family with personal administration, appointment scheduling, household coordination, family logistics, and social events. Appointment making is the core starting point, with the scope expected to expand as trust is established. The founder has documented recurring preferences and decision-making processes in a shared brain, which the assistant will access and use daily to carry out tasks independently and consistently.

This is a high-trust, high-ownership role for someone who is proactive, discreet, organized, and comfortable taking tasks from start to finish without waiting for detailed direction. The assistant will use AI tools, including Claude Cowork, as part of day-to-day planning and execution, and help improve the shared knowledge base and AI workflows for personal and household operations. The position is 100% remote and requires availability during US Pacific Time business hours.

Requirements

• Proven experience as a personal assistant, household manager, or family executive assistant supporting a high-trust principal.
• Proactive approach and ability to take ownership of tasks end to end without waiting for detailed direction.
• Comfort stating personal preferences and needs as part of a healthy working relationship.
• Confidence making outbound calls during US business hours to coordinate appointments and logistics for others.
• Familiarity with Claude Cowork or strong willingness and aptitude to learn it quickly; AI fluency is expected.
• Discretion, reliability, strong organization, and attention to detail.
• Comfort working within documented systems and preferences rather than building processes from scratch.
• Availability during US Pacific Time business hours.

Nice To Haves

• Experience with Claude Cowork or similar AI workflow tools.
• Background coordinating household staff, childcare logistics, or family scheduling.
• Experience supporting social event planning or community hosting.
• Familiarity with shared documentation systems or knowledge bases.

Responsibilities

• Make outbound calls during business hours to schedule and coordinate appointments.
• Arrange medical, personal, and professional appointments for the founder, her daughter, and her partner.
• Coordinate multiple calendars, including those of the founder, partner, and childcare, and proactively manage scheduling conflicts.
• Coordinate scheduling and logistics with the nanny and keep relevant people informed.
• Access and use the shared brain daily to apply documented preferences, recurring information, and decision-making frameworks.
• Help maintain and improve the shared brain so that its information remains current.
• Use Claude Cowork and other AI tools to plan and execute tasks, and help refine AI use across personal and household operations.
• Support planning and logistics for hosted dinners and community events.
• Maintain takeout preferences and order history, and place orders through DoorDash or similar platforms.
• Help coordinate the founder's social and community activities.
• Handle family logistics, including baby-related tasks and support for the partner's family as needed.
• Manage recurring family administrative tasks using established systems and preferences.

Benefits

• Paid in USD on a bi-monthly schedule, every 15th and 30th.
• Paid time off in accordance with company policy.
• Holiday observance per company guidelines.
• 100% remote work setup.
• High-trust, high-ownership role with direct access to the founder and room to expand as trust grows.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed