Executive Personal Assistant

Platinum Fundraising•Fort Lauderdale, FL

7h•Onsite

About The Position

Platinum Fundraising is seeking an exceptional Executive Personal Assistant to serve as a trusted right-hand to one of the company owners. This is a broad role that combines professional and personal support. The successful candidate will anticipate what needs to happen next, take ownership, and handle assignments from start to finish with sound judgment, discretion, and strong follow-through. The position supports an executive with calendar and travel management, project and deadline tracking, meeting preparation, vendor and event coordination, document and CRM administration, and franchisee and territory support. It also includes personal assistance such as arranging appointments and travel, managing purchases and household vendors, handling paperwork and phone inquiries, and completing occasional local errands. The role requires maintaining confidentiality and adapting to changing priorities. This is a full-time, fully in-office position in Fort Lauderdale, scheduled Monday through Friday, 9:00 AM–6:00 PM. Hours may vary with business needs. Occasional availability outside normal business hours and occasional travel may be required. Candidates must have a valid driver’s license and reliable transportation. Salary is negotiable based on experience.

Requirements

Bachelor’s degree required.
At least 5 years of relevant Executive Assistant and/or Personal Assistant experience.
Experience directly supporting an owner, founder, or senior executive.
Experience managing a busy executive calendar, coordinating business travel, and supporting projects.
Ability to anticipate needs and take initiative without step-by-step direction.
Demonstrated ability to handle highly confidential information; an NDA is required.
Experience managing business travel arrangements and handling internal communication channels efficiently.
Strong technology skills and ability to learn and troubleshoot systems independently.
Strong proficiency with Microsoft Office and PDF tools.
Extremely detail-oriented, highly organized, dependable, and consistently punctual.
Strong follow-through, resourcefulness, independence, and ability to manage multiple important priorities.
Excellent written and verbal communication skills; professional and polished manner.
Calm under pressure and adaptable when priorities change.
Discreet, trustworthy, objective, pragmatic, and equipped with strong judgment and problem-solving skills.
Upbeat, confident, patient, and comfortable receiving direct feedback.
Comfortable working for a busy executive who values independence and does not provide constant check-ins.
Valid driver’s license and reliable transportation; comfortable completing occasional local errands.

Nice To Haves

Experience in a combined Executive and Personal Assistant role is strongly preferred.

Responsibilities

Manage the executive’s calendar, appointments, meetings, and changing priorities.
Coordinate business and personal travel, including flights, transportation, reservations, and itineraries, and proactively manage disruptions.
Track projects, deadlines, outstanding items, commitments, and assignments; follow through to completion.
Prepare for meetings, take notes as needed, and track action items.
Coordinate smaller projects, vendors, quotes, services, meetings, events, gifts, supplies, and special projects.
Track receipts and expenses and maintain organized electronic and physical files.
Prepare franchisee packages and review franchisee documents and Fundraising Specialist contracts for accuracy and completeness.
Maintain CRM/VanillaSoft updates, lead-status changes, franchisee records, files, and reports.
Review form submissions, coverage maps, and location information; support territory and store-location administration.
Track franchisee-provided leads, monitor new territory activity, follow up on customer survey responses, and draft or respond to Google reviews.
Manage personal appointments, personal travel, purchases, gifts, returns, household vendors, paperwork, phone inquiries, and occasional local errands.
Handle confidential business and personal information with complete discretion.

Benefits

Medical, vision, and dental insurance with company contribution.
Paid time off.
Paid holidays.
Health Savings Account (HSA).
Flexible Spending Account (FSA).
Employee Assistance Program (EAP), including free counseling services and resources for emotional, physical, and financial well-being.
Paid training.
Employee rewards.
Employee discounts.
Veteran appreciation.
Floating holiday.
Annual salary review.
Work-life balance.
Extensive paid training program.
Complimentary office coffee, tea, snacks, and fresh fruit.
Access to a luxury massage chair, LoveSacs, and ergonomic or balance-ball office chairs.