Executive Personal Assistant

J/PR • San Diego, CA

3d • $75,000 - $90,000 • Hybrid

About The Position

J/PR is a global communications firm specializing in public relations, content creation, and social media, working with top-tier hotels, resorts, and lifestyle brands. The agency is recognized for its compelling storytelling and strong company culture, emphasizing work-life blend, continuous learning, and professional growth through travel, mentorship, training, and retreats. J/PR has received numerous accolades, including Forbes Five Star Agency and PR News Best Places to Work.

This role is for an Executive Personal Assistant who will act as a keystone in supporting a founding partner's personal and professional life. The ideal candidate is highly intuitive, confident, self-directed, detail-oriented, and capable of anticipating needs and executing a founder's vision. Experience supporting high-powered executives is crucial, along with the ability to plan strategically, remain calm under pressure, and meet tight deadlines, all while valuing relationships.

The Executive Personal Assistant will provide logistical support, execute business needs, and coordinate personal projects for J/PR's founding partner in a fast-paced environment. This involves managing complex calendars, domestic and international travel, meeting logistics, expense reporting, and confidential correspondence, seamlessly transitioning between personal and professional tasks. The role operates within the Operations team, fostering collaboration across finance, hiring, new business, and office management, and ensuring clear communication with the agency's clients on behalf of the partner.

Requirements

• 3+ years of Executive or Personal Assistant experience supporting C-Suite executives
• Must have a flexible lifestyle: while this is a “9-5” in-office role, there is an on-call element that entails working outside standard business hours, over weekends, and across time zones as needed
• Ability to work primarily in the San Diego office (Fridays remote), with occasional flexibility for remote work – must have a reliable car and valid driver’s license
• Tech Savvy with Apple products, G-Suite, Microsoft Office, Zoom, and Microsoft Teams
• Keen eye for design and detail, aligning events with the partner's coastal Hampton's aesthetic
• Naturally proactive and intuitive: capable of anticipating needs, solving problems independently, and “just getting things done”
• High level of integrity, maintain discretion and confidentiality while managing sensitive matters
• Willing to travel occasionally, with opportunities to accompany the principal to major events and international destinations
• Comfortable in both formal and casual settings — from high-profile events to informal at-home days
• Applicants for employment must possess work authorization for the country in which they are applying, which does not require sponsorship by the employer for a visa.

Responsibilities

• Manage complex calendars and scheduling for the partner
• Handle partner's email management and correspondence
• Support project tracking and partner-requested initiatives, attend meetings, take detailed notes, and follow up on action items
• Coordinate domestic and international travel and accommodation arrangements via telephone and email, and prepare related agendas/itineraries
• Act as liaison between partner, clients, and leadership, ensuring clear communication and timely follow-through
• Manage monthly accounts receivable, including professional client communication, processing payments, and meticulously tracking partners' monthly expenses
• Coordinate company parties, annual events, team gatherings, and off-sites, sourcing and liaising with vendors, leadership, and the agency
• Sources and coordinates gifting for staff, clients, and vendors
• Supports the Operations team as needed with client invoice collection, agency time tracking, executive hiring, and new business development
• Organize digital and physical files, data entry, and general office tasks
• Handle household and family calendars, including reservations, appointments, pet care, school event planning, and property management
• Research and provide the best options for projects, events, restaurants, travel, and other executive needs, facilitating decisions by bringing solutions, not play-by-play updates
• Liaise with contractors, vendors, and service providers for personal events and gifting
• Keep track of expenses, receipts, and personal budgeting
• Accommodate frequent last-minute travel (commercial), including flights, accommodations, transportation, and itineraries
• Pack, unpack, and ensure all personal and professional items are prepped for travel and appearances
• Handle personal errands, returns, and wardrobe coordination

Benefits

• Competitive base salary: $75,000 - $90,000, commensurate with experience
• Commission opportunities
• Year-end discretionary bonus
• Monthly Cell Phone Stipend
• Company contributions to medical, dental, and vision insurance premiums
• 401K with employer match
• Accrued PTO
• Birthday PTO
• Flexible Release Fridays
• Hotel trade with our world-class clients (complimentary stays across our entire portfolio)
• Hybrid office schedule (3-4 days in office)
• Corporate ClassPass discounts
• Pet insurance discounts
• Milestone gifts at 1, 5, and 10 years
• Annual holiday and summer parties, plus regular socials
• Ongoing training and development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed