Executive Assistant / Personal Assistant

Live Nation Entertainment•Beverly Hills, CA

4d•$75,000 - $80,000•Hybrid

About The Position

Live Nation Entertainment is the world’s leading live entertainment company. We are looking for an exceptional Executive Assistant / Personal Assistant to support a high-level music executive across both business and personal/family responsibilities. This is a fast-paced, high-touch role for someone who is extremely organized, proactive, resourceful, discreet, and comfortable managing a constantly changing schedule. The ideal candidate has experience working directly for a high-level executive, entrepreneur, founder, or similarly demanding principal and understands how to anticipate needs rather than simply react to requests.

Requirements

3 to 4 years of experience directly supporting a high-level executive, founder, entrepreneur, celebrity, or other high-profile/demanding principal
Demonstrated ability to manage complex schedules and multiple priorities simultaneously
Strong organizational and time-management skills
Excellent judgment and discretion
Experience managing both professional and personal/family logistics
Experience working in a fast-paced, high-demand environment
Ability to be available outside traditional business hours when needed

Nice To Haves

Highly organized - you naturally keep track of details, deadlines, schedules, and moving pieces
Proactive - you anticipate what needs to happen next instead of waiting to be asked
Resourceful - when you encounter a problem, you figure it out
Extremely detail-oriented - small details matter to you
Responsive and reliable - you understand that timely communication is critical in this role
Calm under pressure - last-minute changes and unexpected requests don't rattle you
Flexible - you are comfortable with a schedule that doesn't always fit neatly into traditional business hours
Thick-skinned - you can handle a demanding environment and direct communication without taking things personally
Low ego - you're focused on getting things done, not on titles or recognition
Discreet and trustworthy - you understand the importance of confidentiality
A strong communicator - you know how to communicate clearly, efficiently, and professionally
A problem solver - you don't come back with "I can't"; you come back with solutions and options

Responsibilities

Managing an extremely busy and constantly changing calendar
Scheduling and coordinating meetings, calls, appointments, and commitments
Managing personal and family schedules and logistics
Making restaurant, hotel, travel reservations
Working with a travel agent to coordinate domestic and international travel
Managing itineraries and making sure all logistics are handled smoothly
Keeping track of appointments, deadlines, commitments, and follow-ups
Communicating with executives, clients, vendors, staff, friends, family members, and other contacts as needed
Handling last-minute changes and time-sensitive requests calmly and efficiently
Researching and solving problems quickly when something unexpected comes up
Anticipating potential scheduling conflicts or logistical issues before they become problems
Helping keep both the executive's professional and personal life organized and running smoothly
Handling sensitive and confidential information with complete discretion
Taking ownership of tasks from start to finish without needing constant direction