Executive Personal Assistant

The Ship Group Services.•Charlotte, NC

2d•Onsite

About The Position

We are seeking a highly organized, resourceful Executive & Personal Assistant to work directly with the executive across business responsibilities, professional commitments, and everyday personal logistics and responsibilities. This position is for someone who takes initiative, figures out practical solutions, and follows through without repeated reminders. You will help keep priorities organized, coordinate with staff and vendors across multiple companies, and handle personal matters with professionalism and discretion. The role combines administrative work in a provided office with local errands, appointments, and other approved assignments alongside the executive. Trust, sound judgment, and consistent follow-through are essential.

Requirements

Relevant experience in executive assistance, personal assistance, administrative support, or project coordination; two or more years preferred.
Strong organization, attention to detail, and the ability to manage several priorities.
Resourcefulness, practical problem-solving skills, and persistence in following up.
Dependability, professional integrity, and an interest in a long-term working relationship.
Excellent written and verbal communication and confidence interacting with staff, vendors, professional contacts, family, and friends.
Discretion when handling private schedules, financial information, family matters, and confidential business records.
Comfort with Outlook, digital files, and task-management tools; familiarity with Monday.com or Connecteam is helpful.
A valid driver's license and eligibility to operate the employer-provided vehicle for approved duties.
Comfortable completing routine assignments independently within established authority and recognizing when the executive's approval is needed.

Nice To Haves

Familiarity with Monday.com or Connecteam is helpful.

Responsibilities

Manage business and personal calendars, confirm appointments, resolve scheduling conflicts, and organize preparation materials.
Track assigned priorities across the companies, obtain staff and vendor updates, coordinate handoffs, and follow tasks through to completion.
Prepare professional email drafts, meeting briefs, and organized documents; track bills and renewals for review.
Coordinate personal appointments, authorized family and social arrangements, household vendors, vehicle servicing, and approved purchases.
Complete local errands and provide approved transportation using the executive's vehicle when authorized.
Support the executive's professional image and brand by organizing biographies, event details, publication and presentation materials, and coordinating with designated marketing support.
Maintain a current task list, anticipate obstacles, and bring forward practical options when an assignment needs a decision or additional support.