Executive Personal Assistant

Argon Agency•West Palm Beach, FL

About The Position

Argon Agency is seeking an Executive Personal Assistant to support a high-profile, creative marketing executive. The role is a blend of strategic support, detailed organization, creative collaboration, and trusted assistance across the Principal’s business and personal commitments. The successful candidate will anticipate needs, take ownership of details, and bring structure to a fast-moving environment with shifting priorities. The assistant will manage the Principal’s calendar and communications; coordinate client and business operations; prepare meeting briefs and track follow-up actions; monitor projects and deadlines; and support the creation and review of marketing, creative, and client-facing materials. The position also involves research, collaboration with internal teams and external partners, and handling confidential matters with discretion. Compensation is $60,000–$85,000 per year.

Requirements

Ability to anticipate needs, identify potential challenges, and take ownership of details.
Adaptability and emotional intelligence when supporting a creative entrepreneur.
Comfort working with ambitious ideas, shifting priorities, high expectations, and strong personalities.
Ability to balance structure with spontaneity.
Exceptional discretion in handling confidential business and personal information.
Professionalism, confidence, and sound judgment when representing the Principal.
Appreciation for individuality, authenticity, and creative thinking.

Responsibilities

Manage the Principal’s calendar, coordinating professional commitments, appointments, and personal scheduling.
Prioritize competing demands, protect the Principal’s time, and anticipate scheduling conflicts, logistical challenges, and deadlines.
Coordinate occasional personal logistics and administrative needs.
Assist with client onboarding and offboarding and support organized transitions.
Serve as a point of contact between the Principal, internal team members, clients, and external partners.
Prepare pre-meeting briefs with background research, relevant documents, project updates, and outstanding deliverables.
Capture meeting notes, organize action items, communicate next steps, and follow through on commitments.
Monitor projects, deadlines, team responsibilities, and potential roadblocks, bringing relevant updates to the Principal’s attention.
Help maintain accountability across departments.
Review presentations, proposals, creative briefs, marketing collateral, design assets, and written content for accuracy, consistency, and brand alignment.
Support preparation and organization of pitches, presentations, strategic documents, and client-facing deliverables.
Research marketing trends, emerging technologies, competitive landscapes, industry developments, and potential business opportunities.
Collaborate with creative, marketing, and operational teams to keep projects organized and communication effective.
Develop an understanding of the Principal’s creative vision, communication preferences, and professional standards.
Manage and prioritize incoming email communications, identifying urgent matters and filtering distractions.
Draft correspondence and professional communications that reflect the Principal’s voice, tone, and intentions.
Maintain professional relationships with clients, employees, vendors, and business partners.
Handle confidential business matters, sensitive conversations, and personal information with discretion.
Represent the Principal with professionalism, confidence, and sound judgment.