Executive Personal Assistant

Argon Agency•Lake Worth, FL

About The Position

Argon Agency is seeking an Executive Personal Assistant to provide strategic and organizational support to a high-profile marketing executive. The Principal works across marketing, business development, creative direction, client relationships, and personal commitments. The role calls for someone who can bring structure to changing priorities, anticipate needs, take ownership of details, and act as a trusted sounding board and confidant. The position combines executive and calendar support with business operations, client relations, creative and marketing assistance, and professional communications. The assistant will coordinate professional and occasional personal logistics, help manage client transitions and internal projects, prepare meeting materials, track follow-through, review creative and client-facing work, conduct research, and represent the Principal with discretion and sound judgment. The ideal candidate is adaptable, emotionally intelligent, comfortable with ambitious ideas and shifting priorities, and appreciative of individuality and creative thinking.

Responsibilities

Manage the Principal’s calendar, coordinating meetings, appointments, professional commitments, and personal scheduling.
Prioritize competing demands, protect the Principal’s time, and anticipate scheduling conflicts, logistical challenges, and deadlines.
Coordinate occasional personal logistics and administrative needs.
Assist with client onboarding and offboarding and ensure organized transitions and communication.
Act as a point of contact among the Principal, internal team members, clients, and external partners.
Prepare pre-meeting briefs with background research, relevant documents, project updates, and outstanding deliverables.
Capture meeting notes, organize action items, communicate next steps, and help ensure commitments are completed.
Monitor internal projects, deadlines, team responsibilities, and potential roadblocks, and bring relevant updates to the Principal’s attention.
Help maintain accountability across departments without requiring constant direction.
Review presentations, proposals, creative briefs, marketing collateral, design assets, and written content for accuracy, consistency, and alignment with brand standards.
Support the preparation and organization of pitches, presentations, strategic documents, and client-facing deliverables.
Research marketing trends, emerging technologies, competitive landscapes, industry developments, and potential business opportunities.
Collaborate with creative, marketing, and operational teams to keep projects organized and communication effective.
Develop an understanding of the Principal’s creative vision, communication preferences, and professional standards.
Manage and prioritize incoming email, identifying urgent matters and filtering unnecessary distractions.
Draft correspondence and professional communications that reflect the Principal’s voice, tone, and intentions.
Maintain professional relationships with clients, employees, vendors, and business partners.
Handle confidential business matters, sensitive conversations, and personal information with discretion.
Represent the Principal with professionalism, confidence, and sound judgment.