Executive Personal Assistant

Mahler Private Staffing•San Francisco, CA

About The Position

A private principal in San Francisco seeks an experienced and polished Executive Personal Assistant to provide comprehensive professional and personal support. The role offers variety, meaningful responsibility, and the opportunity to build a trusted partnership with the principal while helping manage professional and personal priorities. The ideal candidate is highly organized and resourceful, anticipates needs, exercises sound judgment, and manages shifting priorities with ease and composure. This role suits someone who enjoys taking initiative, solving problems, and seeing the direct impact of their work.

Requirements

A minimum of five years of experience supporting a principal or senior executive as an Executive Assistant, Personal Assistant, or Executive Personal Assistant.
Excellent organizational skills and attention to detail.
Polished communication skills and a professional presence.
Ability to work independently, anticipate needs, and adapt to changing schedules.
Strong technology skills and comfort using scheduling, travel, and expense management tools.
Absolute discretion when handling confidential and sensitive information.

Nice To Haves

Prior experience in a private household or family office.

Responsibilities

Manage a complex, evolving calendar, coordinating appointments, meetings, and personal commitments.
Arrange domestic and international travel, including detailed itineraries and logistics.
Coordinate communications and follow up on outstanding priorities on behalf of the principal.
Liaise with family office colleagues, household staff, vendors, and external contacts.
Manage expenses, maintain accurate records, and assist with administrative projects.
Handle personal requests, errands, and special projects with care and efficiency.