Executive Personal Assistant

Sage Haus•Mt. Arlington, NJ

1d•Onsite

About The Position

The Executive Personal Assistant will support a busy couple in Mt. Arlington, New Jersey, helping bring structure, ease, and intention to their household and professional lives. The role involves building practical household systems from the ground up, managing logistics, coordinating services and vendors, and anticipating needs. The family values efficiency, technology, automation, discretion, and someone who can own outcomes by arranging the right service or tool when appropriate. The position is intended to grow over time, with the assistant taking on greater ownership, responsibility, and autonomy as the household and family evolve. This is a part-time role of 20–25 hours per week, generally scheduled Monday through Friday during flexible afternoon hours between 11:00 AM and 6:00 PM. Responsiveness and adaptability are valued, and occasional schedule shifts may be needed. Compensation is $33–$38 per hour based on experience. The household has two cats and existing household vendors and a cat sitter for the assistant to coordinate.

Requirements

Must be authorized to work in the United States.
Must maintain a smoke-free environment.
Must have reliable personal transportation.
Must be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines, subject to applicable legal accommodations.
Must be comfortable working in a home with cats.
Must be organized and systems-minded, with an ability to build practical systems that make everyday life easier.
Must be proactive and resourceful, anticipate needs, take initiative, and find solutions.
Must be dependable, detail-oriented, and able to follow through completely and own outcomes.
Must exercise sound judgment and complete confidentiality when handling personal and professional information.
Must be comfortable with technology and open to exploring tools, including AI and automation.
Must be versatile and comfortable shifting among household projects, vendors, errands, travel, calendars, and administrative support.
Must be interested in a long-term role with increasing ownership and responsibility.

Responsibilities

Plan and coordinate work and personal travel, including arranging airport transportation in advance.
Manage household and work-related calendars.
Track receipts, budgets, expenses, and payments.
Coordinate medical, personal, and household appointments and events.
Manage documents, including scanning, filing, preparing bill summaries, tracking payments, and coordinating document signings such as notarization and POA documents.
Handle ad hoc tasks and special projects, including correspondence and one-off needs.
Design, build, and implement organization systems for the pantry, closets, cupboards, and storage areas.
Assist with interior design and home setup, including coordinating artwork hanging and sourcing soft furnishings, rugs, and decor.
Care for indoor plants.
Complete general home maintenance tasks such as replacing batteries, light bulbs, and smoke detectors, and flag or coordinate repairs as needed.
Prepare for family visits and larger gatherings.
Maintain household supply lists and restock pantry, refrigerator, and household goods.
Manage household subscriptions and recurring orders, including Amazon and Costco orders.
Handle errands such as returns, dry cleaning, and gift shopping.
Manage mail and packages and break down boxes.
Manage vehicle needs, including scheduling maintenance, coordinating fueling and cleaning, and tracking registration and insurance.
Serve as the primary point of contact for cleaners, landscapers, and contractors.
Research, coordinate, and oversee vendors and repair quotes.
Oversee the biweekly cleaning team.
Coordinate pet care, including vet scheduling, emergency transport as needed, ordering supplies, and managing the existing cat sitter around travel.
Coordinate special deep-cleaning and organizational projects as the home evolves.
Manage grocery ordering or pickup.