Executive Assistant

Infleqtion•Louisville, CO

4d•$90,000 - $110,000

About The Position

Infleqtion is seeking a proactive, highly organized Executive Assistant to support members of the executive leadership team. The role helps leaders use their time effectively, prepare for key decisions, and maintain strong communication across a fast-moving technology business. The Executive Assistant coordinates complex schedules, travel, and meeting logistics, and tracks commitments and follow-up actions while working with colleagues across scientific, engineering, commercial, and corporate functions. The ideal candidate anticipates needs, exercises sound judgment, and handles sensitive information with discretion.

Requirements

8 or more years of administrative experience directly supporting senior executives.
Demonstrated ability to manage complex calendars, travel arrangements, and competing priorities.
Excellent written and verbal communication skills and strong attention to detail.
Sound judgment, professionalism, and experience handling confidential information.
Ability to anticipate needs, work independently, and adapt when priorities change.
Strong interpersonal skills and ability to build productive relationships across functions and levels.
Proficiency with Microsoft 365 or comparable productivity tools, videoconferencing platforms, and expense management systems.

Responsibilities

Manage complex executive calendars across time zones, resolve scheduling conflicts, and protect time for strategic priorities, preparation, and focused work.
Coordinate domestic and international travel, prepare detailed itineraries, manage changes, and submit accurate expense reports.
Organize leadership meetings; prepare agendas and briefing materials; capture decisions and action items; and track follow-up with accountable owners.
Draft and edit correspondence, presentations, and meeting materials with attention to accuracy, clarity, and executive voice.
Serve as a professional point of contact for employees, customers, partners, investors, and other external stakeholders.
Coordinate board and leadership meeting logistics and secure distribution of materials in partnership with the appropriate executive, legal, and finance teams.
Plan executive offsites, team meetings, and customer or partner visits, coordinating facilities, technology, catering, and other logistics.
Handle sensitive business, personnel, financial, and technical information with discretion and in accordance with company policies.
Maintain organized records and develop practical processes that improve executive support and reduce administrative friction.
Support defined special projects through research, information gathering, coordination, and deadline tracking.