Executive Assistant
About The Position
This full-time, fully onsite position is in the Office of Child Care (OCC) for the Administration for Children and Families (ACF). The Executive Assistant supports the OCC leadership team, including the Director, Deputy Director, and Associate Deputy Director, by providing advisory, analytical, and coordinative services for management initiatives, special projects, and daily activities. The role involves access to confidential policy and personnel information and requires discretion. The position is based in the Washington, DC office and works Monday through Friday, either 8:00 A.M.–4:30 P.M. or 8:30 A.M.–5:00 P.M. The Executive Assistant provides a wide range of executive support and administrative services, including calendar and meeting coordination, preparation of leadership materials, travel logistics, correspondence processing, and support for office morale and operations.
Requirements
- At least three years of experience.
- Associate degree at minimum.
- Ability to work onsite in the DC office daily, Monday through Friday.
- Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
- Excellent verbal and written communication skills.
- Advanced calendar management and meeting coordination skills.
- Strong technical aptitude and ability to troubleshoot office equipment and technology for hybrid meetings.
- Ability to remain calm under pressure and collaborate with other staff supporting an organization’s leadership team.
- Customer-service focus and demonstrated ability to interface with all levels of management and internal staff.
- Strong organizational, multitasking, and prioritization skills.
- Proficiency in Microsoft Office products, including Word, Excel, PowerPoint, and Teams.
- Ability to obtain and maintain Public Trust clearance.
Nice To Haves
- Bachelor’s degree.
Responsibilities
- Provide timely administrative support and handle sensitive and confidential information with integrity.
- Coordinate leadership Outlook calendars, keep principals informed of upcoming commitments, and resolve scheduling conflicts.
- Organize administrative needs for meetings, including room scheduling and preparing conference spaces and technology for hybrid meetings.
- Support office morale and team-building initiatives, including office events, all-staff communications, and newsletters.
- Prepare senior leadership for meetings and conferences by compiling fact sheets, status reports, and briefing books.
- Plan, organize, and prioritize tasks to meet multiple workload goals and support efficient and effective office operations.
- Carry out special assignments independently with professionalism, tact, and diplomacy, using knowledge of OCC’s mission and Administration priorities.
- Use strategic thinking and sound judgment to prioritize and respond appropriately to requests based on importance, urgency, and complexity.
- Support and coordinate travel logistics; prepare detailed itineraries and travel files; and confirm and process reservations, transportation, appointments, and other arrangements before principals’ departure.
- Assist with processing and coordinating office correspondence, memos, and reports.
- Collaborate with the administrative team on requirements for management of services and supplies.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
