Paralegal - Executive Assistant

Ascend Advanced Therapies FL, Inc.•Alachua, FL

About The Position

The Paralegal-Executive Assistant reports directly to the CEO and combines legal support with high-level administrative duties. Under the direction of the Sr. VP & General Counsel, the role supports legal research, document drafting, legal file coordination, and other paralegal responsibilities. It also provides direct support to the CEO and C-Suite through meeting planning and material preparation, travel arrangements, calendar management, meeting minutes, event organization, and presentations.

Requirements

High school diploma and Paralegal Certificate, with a minimum of 10 years of experience as a paralegal/legal assistant and administrative/executive assistant.
Strong organizational and problem-solving skills.
Strong written and verbal communication skills for interacting with executives, board members, and vendors.
Proficiency with MS Office for creating documents, presentation slides, and spreadsheets.
Excellent time-management skills to optimize executive productivity.
Reliability and confidentiality.
Ability to multitask in a fast-paced environment.
Executive presence and professionalism.

Nice To Haves

Bachelor's degree with a minimum of 8 years of experience as a paralegal/legal assistant and administrative/executive assistant.

Responsibilities

Perform complex and confidential paralegal duties in coordination with and under the supervision of the Sr. VP & General Counsel.
Provide day-to-day paralegal support to the Sr. VP & General Counsel and other legal team members.
Prepare, review, assemble, and organize documents and exhibits for administrative matters, legal proceedings, and filings.
Draft responses, manage discovery requests, organize documents and notices, maintain legal forms, and prepare materials for meetings, hearings, and training.
Assist with preparing bid documents, contracts, and related documents; research the legal status and licenses of contractors and vendors; and review and process contracts.
Comply with legal requirements governing attorney-client communications and maintain confidentiality of client communications and information.
Provide comprehensive administrative support to the CEO and C-Suite.
Manage calendars and coordinate meetings and events across time zones.
Coordinate domestic and international travel, including logistics and itineraries.
Support special projects by coordinating resources and tracking progress.
Prepare agendas, presentations, briefing materials, and reports.
Anticipate executive needs and proactively resolve issues.
Attend meetings, capture notes, key decisions, and action items, and distribute them appropriately.
Handle highly sensitive and confidential information with discretion.