Executive Assistant

TruHearing, Inc. • Draper, UT

4d • Onsite

About The Position

The Executive Assistant supports TruHearing’s President and Chief Executive Officer and helps ensure the organization runs smoothly. The role serves as an administrative liaison with people inside and outside the company. It involves coordinating executive schedules and activities, supporting executive meetings, handling communications and confidential information, preparing business documents, processing expenses, and assisting with other administrative and facility matters. The position is in person/on site in Utah.

Requirements

• At least 5 years of experience interacting with all levels of internal company management and with outside investors and board members.
• At least 5 years of experience handling sensitive and confidential information with the highest level of confidentiality while demonstrating outstanding interpersonal skills.
• At least 5 years of experience handling multiple tasks simultaneously, communicating with key stakeholders with poise, tact, and diplomacy, and delivering high-quality work with a can-do attitude and strong attention to detail.
• Bachelor’s degree in a related field; a combination of education and experience may be considered in lieu of formal education.
• Demonstrated competencies in customer focus, influence and persuasion, teamwork, accountability, agility, initiative, productivity, resilience, planning and organizing, and using technology.
• Exhibit TruHearing Values.

Nice To Haves

• At least 10 years of experience interacting with all levels of internal company management and with outside investors and board members.
• At least 10 years of experience handling sensitive and confidential information with the highest level of confidentiality while demonstrating outstanding interpersonal skills.
• At least 10 years of experience handling multiple tasks simultaneously, communicating with key stakeholders with poise, tact, and diplomacy, and delivering high-quality work with a can-do attitude and strong attention to detail.

Responsibilities

• Schedule and organize executive meetings, travel, meals for trainings and meetings, and department activities.
• Attend Senior Management meetings, take minutes, and organize, coordinate, document, and follow up on meeting outcomes under limited direction.
• Open mail and determine its priority.
• Answer phones, take messages, respond to routine questions, and organize and prioritize information and calls.
• Type and design general correspondence, memos, charts, tables, graphs, and business plans.
• Submit credit card reconciliations, reimbursements, and expense reports for the Executive team.
• Handle confidential and non-routine information with the highest degree of confidentiality.
• Assist from time to time with other administrative and facility matters.

Benefits

• Health coverage.
• Fully vested 401(k) match.
• Education assistance.
• Fully paid long- and short-term disability.
• Paid time off and paid holidays.
• Subsidized UTA pass for FrontRunner, TRAX, and regular bus service.
• Opportunities for advancement.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior