Executive Assistant

UnitedHealth Group•Tempe, AZ

3d•$34 - $60•Hybrid

About The Position

The Executive Assistant provides senior-level administrative support to senior managers and leadership in a fast-paced corporate environment. Duties include managing calendars and meetings, arranging travel, tracking expenses, preparing documents and meeting materials, coordinating events, and supporting office communications and resources. The role requires multitasking, attention to detail, organization, and discretion when handling sensitive information. The office is under construction and will be located in Tempe, Arizona, near the airport. Until the office opens, the position will be remote with occasional local travel. Once open, the role will follow a combination onsite and remote schedule. Occasional travel to support leadership may be required. The position may also assist with employee onboarding and, occasionally, reviewing and approving timecards, employee reviews, and feedback. The role offers development opportunities and an hourly pay range of $34.00 to $60.00 based on full-time employment. Benefits are subject to eligibility requirements.

Requirements

At least 5 years of administrative support to leadership in a corporate setting.
Experience working in a fast-paced, matrix organization.
Ability to work independently and under pressure while handling a wide variety of activities and confidential matters with tact and discretion.
Experience handling all aspects of meeting production and organization, including creating PowerPoint presentations, scheduling, catering, and room preparation.
Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
Exceptional attention to detail.
High degree of personal integrity and strong interpersonal skills.
Willingness to travel occasionally to assist leadership if needed.

Nice To Haves

Business Segment Leader experience.
Experience working in a healthcare setting.
Experience working for a Fortune 500 company.
Experience booking business travel according to company guidelines and recommendations.
Experience with Concur.
Experience with Smartsheet.
Ability to provide high-quality, consistent services to department leaders.

Responsibilities

Provide primary administrative support to leadership, including managing schedules, meetings, expenses, and travel.
Maintain and communicate sensitive or confidential information according to internal policies and procedures.
Manage active calendars, resolve scheduling conflicts, and prioritize activities to support effective executive time management.
Create, prepare, and distribute meeting materials.
Maintain budgets and sponsorships for charitable and community relations and promotional items.
Ensure resources and technology are set up and functioning for meetings.
Arrange leadership travel.
Help plan and coordinate broker meetings and external events.
Organize logistics for large or offsite events, using internal resources as needed.
Compile and integrate information for reports and documents.
Prepare or format office documentation for various audiences.
Post relevant documentation to applicable systems and communication boards.
Maintain and distribute broker email and mailing lists as needed.
Use Microsoft 365 software and other applications.
Monitor and oversee internal office communications.
Occasionally assist with onboarding new employees, depending on the role of the hire.
Maintain and update office and distribution lists.
Consult and communicate with internal and external customers to identify and provide resources.
Research and provide information to respond to requests in a timely manner.
May occasionally assist with reviewing and approving timecards, employee reviews, and feedback.