Senior Executive Assistant (USW FO) - TS/SCI required
About The Position
LMI seeks a Senior Executive Assistant to support a federal customer in Arlington, Virginia. The role primarily manages the USW’s schedule, proactively reviews calendars, distributes schedule changes, and coordinates with meeting attendees and stakeholders to support meetings and events. It also supports daily office operations, meeting documentation and follow-up, briefings and read-ahead materials, travel planning and reconciliation, staff onboarding logistics, and the review and routing of correspondence and documents. The position requires a TS/SCI clearance and experience supporting senior Department of War leadership or other federal organizations.
Requirements
- TS/SCI clearance.
- Five or more years of experience supporting the Department of War or other federal agencies.
- Prior experience providing administrative support to senior Department of War leadership.
- Excellent written, oral, and interpersonal communication skills.
- Excellent organizational skills and the ability to establish and maintain working relationships with internal and external staff.
- Ability to work independently and take a proactive role.
- Flexibility and ability to prioritize tasks according to senior staff requirements.
- Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
- Ability to interact effectively and tactfully with senior government and industry executives and Pentagon staff.
- Ability to create and foster a cooperative work environment.
- Self-directed and detail-oriented, with the ability to adapt to changing work efforts and manage shifting priorities.
- Ability to maintain a positive attitude in a dynamic environment.
Nice To Haves
- Bachelor’s degree.
Responsibilities
- Manage the USW’s schedule, distribute changes promptly to appropriate staff, proactively review schedules, and make necessary changes.
- Coordinate with meeting attendees and stakeholders to support meetings and other events.
- Facilitate daily office operations, including meeting coordination, calendar management, and general office logistics.
- Attend meetings, take notes, record taskers and actions, and update staff when necessary.
- Prepare read-ahead binders or books and briefings as appropriate.
- Coordinate travel logistics and itineraries in DTS; assemble trip folders or books with background information, maps, and travel details.
- Coordinate with hotels, rental car companies, travel agencies, and other personnel to troubleshoot, update, cancel, and reconcile travel actions.
- Monitor travel expenses, research and apply government travel policies and controls, share guidance with staff, and assist with travel authorizations and vouchers.
- Update rosters, calendar invitations, and address lists, and schedule new-employee meet-and-greets with team leadership.
- Gather forms, assist with training, provide information about network-access account requests, ensure equipment is issued, and assist with workspace and laptop setup.
- Review incoming and outgoing correspondence, presentations, briefings, and reports; check formatting, proofread and edit as needed, prepare documents for signature, and route materials through staff via hard copy and CATMS.
- Manage multiple assignments from multiple people in a busy work environment.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
