Senior Executive Assistant (USW FO) - TS/SCI required

LMI•Arlington, VA

2d•Onsite

About The Position

LMI seeks a Senior Executive Assistant to support a federal customer in Arlington, Virginia. The primary focus of the role is managing the USW’s schedule, reviewing it proactively, making necessary changes, and promptly communicating updates to appropriate staff. The assistant coordinates meetings and events with attendees and stakeholders and supports daily office operations. The position also involves attending meetings, taking notes, recording and tracking action items, preparing read-ahead materials, and coordinating official travel. Travel support includes arranging itineraries in DTS, preparing trip books, liaising with travel providers, monitoring expenses, applying government travel policies, and assisting with authorizations and vouchers. The assistant supports onboarding logistics, including updating rosters and address lists, arranging meet-and-greets, gathering forms, helping with training and network access requests, and coordinating equipment and workspace setup. The role reviews and prepares correspondence, presentations, briefings, and reports, including proofreading, formatting, editing, signature preparation, and routing through staff by hard copy and CATMS. The successful candidate will manage assignments from multiple people in a busy environment while adapting to changing priorities. A TS/SCI clearance and at least five years of experience supporting DoW or other federal agencies are required; prior administrative support to senior DoW leadership is also required. A bachelor’s degree is desired.

Requirements

Active TS/SCI clearance.
At least 5 years of experience supporting DoW or other federal agencies.
Prior experience providing administrative support to senior DoW leadership.
Excellent written, oral, and interpersonal communication skills.
Excellent organizational skills and the ability to establish and maintain working relationships with internal and external staff.
Ability to work independently and take a proactive role.
Flexibility and ability to prioritize tasks according to senior staff requirements.
Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
Ability to interact effectively and tactfully with senior government and industry executives and Pentagon staff.
Ability to create and foster a cooperative work environment.
Self-directed and detail-oriented approach to assigned tasks.
Ability to adapt to changing work efforts and manage the impact of shifting priorities.

Nice To Haves

Bachelor’s degree.
Team-player attitude and positive approach in a dynamic environment.
High energy and enthusiasm.

Responsibilities

Manage the USW’s schedule, proactively review it, make necessary changes, and communicate updates promptly to appropriate staff.
Coordinate and support meetings and events by interfacing with attendees and stakeholders.
Facilitate daily office operations, including meeting coordination, calendar management, and general office logistics.
Attend meetings, take notes, record taskers and actions, and update staff as necessary.
Prepare read-ahead binders, books, and briefings as appropriate.
Coordinate travel logistics and itineraries in DTS and assemble trip folders or books with relevant background information, maps, and travel details.
Liaise with hotels, rental car companies, travel agencies, and other personnel to troubleshoot, update, cancel, and reconcile travel-related actions.
Monitor travel expenses and ensure appropriate action is taken.
Research and apply government travel policies, guidelines, and controls, and share information with staff to support compliance.
Assist with developing and reconciling travel authorizations and vouchers.
Update rosters, calendar invitations, and address lists, and schedule new-employee meet-and-greets with team leadership.
Gather forms, assist with training, provide information about network access account requests, ensure equipment is issued, and assist with workspace and laptop setup.
Review incoming and outgoing correspondence, presentations, briefings, and reports; check formatting, proofread, and edit as needed.
Prepare documents for signature and ensure proper routing through staff via hard copy and CATMS.
Manage multiple assignments from multiple people in a busy work environment.