Executive Assistant, Sr. - Finance
About The Position
Vancouver Clinic is hiring a Senior Executive Assistant to support Finance and Contracting. The role provides high-level executive support to the CFO and Directors of Finance Support Departments, including Contracting, Patient Financial Services, and Supply Chain. It helps ensure the efficient operation of strategic initiatives, departmental processes, and organizational priorities. Duties include managing complex calendars, coordinating meetings and projects, preparing reports and presentations, assisting with basic budgeting, handling confidential information, and serving as a liaison between leadership, internal departments, and external partners. The role bridges healthcare corporate operations and contract administrative support. The position is based at Evergreen Administration in Vancouver, Washington. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. After the training period and meeting off-site work requirements, the position transitions to a hybrid schedule. Employees working off-site must live in the local Vancouver, WA, or Portland, OR, area and have a secure home network with minimum upload speeds of 5 Mbps and download speeds of 25 Mbps. The hiring range starts at $30.73 per hour and may increase based on an evaluation of experience. The stated pay range is $30.13–$45.19 per hour. Vancouver Clinic offers a competitive Total Rewards Program; eligibility and compensation and time-off programs depend on factors including position type, FTE, department, and primary work state. Offers are contingent on successful completion of background screening and immunization requirements. Applicants must be authorized to work for any U.S. employer; visa sponsorship is unavailable.
Requirements
- High school diploma or equivalent required.
- Minimum of 5 years in an Executive Assistant role.
- Experience in an administrative or secretarial role and calendar management.
- Strong proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Excellent organizational, problem-solving, interpersonal, and communication skills.
- Ability to exercise sound judgment and maintain confidentiality with sensitive business and employee information.
- Ability to work, with or without reasonable accommodation, with a diverse population of patients and colleagues seeking or considering care in all areas.
- For off-site work, must live in the local Vancouver, WA, or Portland, OR, area and have a secure home network with minimum upload speeds of 5 Mbps and download speeds of 25 Mbps.
- Must be authorized to work for any employer in the U.S.
Nice To Haves
- Associate's degree preferred.
- Experience with project coordination, finance, contracting, or healthcare administration preferred.
Responsibilities
- Coordinate executive communications, correspondence, contracts, reports, and other business documents.
- Proofread, format, track, and maintain legal, corporate, and contractual documentation.
- Organize and manage physical and electronic records, files, and contracts.
- Conduct independent research and support special projects as assigned.
- Assist with payer scorecards, reporting, and basic budget preparation.
- Support office operations, workflow coordination, and administrative processes.
- Prepare presentations, agendas, reports, meeting materials, and data analyses using Microsoft Office applications.
- Support organizational committees, including agenda development and meeting coordination.
- Record, prepare, and distribute meeting minutes and follow-up materials.
- Handle sensitive reports, records, and correspondence with discretion and accuracy.
- Provide high-level executive support to the CFO and Directors of Finance Support Departments, including Contracting, Patient Financial Services, and Supply Chain.
- Manage complex calendars and coordinate meetings and projects.
- Serve as a liaison between leadership, internal departments, and external partners.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- AD&D coverage
- Long-term disability coverage
- Health savings account
- Flexible spending account
- Employee assistance program
- Supplemental benefits, including voluntary life, critical illness, accident, hospital indemnity, identity theft protection, and legal services
- 401(k) retirement plan with employer matching contribution up to 4%
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
