Executive Assistant, Sr. - Finance and Contracting

The Vancouver Clinic P.S. • Vancouver, WA

3d • Hybrid

About The Position

Vancouver Clinic is hiring a Senior Executive Assistant to support the CFO and Directors of Finance Support Departments, including Contracting, Patient Financial Services, and Supply Chain. The role provides high-level executive and administrative support to help ensure the efficient operation of strategic initiatives, departmental processes, and organizational priorities. It bridges healthcare corporate operations and contract administrative support.

The position manages complex calendars, coordinates meetings and projects, prepares reports and presentations, assists with basic budgeting, handles confidential information, and serves as a liaison between leadership, internal departments, and external partners. The role is based at Evergreen Administration in Vancouver, Washington, and transitions to a hybrid off-site schedule after training and after the employee meets requirements for working off-site. Employees working off-site must live in the local Vancouver, WA or Portland, OR area and have a secure home network with minimum upload speeds of 5 Mbps and download speeds of 25 Mbps.

The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. The listed pay range is $30.13–$45.19 per hour; the introduction also states that the hiring range starts at $30.73 per hour and increases based on an evaluation of experience. Benefits eligibility depends on factors such as position type and FTE. Benefit-eligible employees qualify beginning on the first of the month following one month of employment.

Requirements

• High school diploma or equivalent.
• At least 5 years of experience in an Executive Assistant role.
• Experience in an administrative or secretarial role and calendar management.
• Strong proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent organizational, problem-solving, interpersonal, and communication skills.
• Ability to exercise sound judgment and maintain confidentiality with sensitive business and employee information.
• Ability to work, with or without reasonable accommodation, with a diverse population of patients and colleagues seeking or considering care across all areas offered by the Clinic.
• Authorization to work for any employer in the United States; the employer is unable to sponsor or take over sponsorship of an employment visa.
• Successful completion of background screening and immunization requirements is required for an offer.
• For off-site work, live in the local Vancouver, WA or Portland, OR area and maintain a secure home network with minimum upload speeds of 5 Mbps and download speeds of 25 Mbps.

Nice To Haves

• Associate's degree.
• Experience with project coordination, finance, contracting, or healthcare administration.

Responsibilities

• Coordinate executive communications, correspondence, contracts, reports, and other business documents.
• Proofread, format, track, and maintain legal, corporate, and contractual documentation.
• Organize and manage physical and electronic records, files, and contracts.
• Conduct independent research and support special projects as assigned.
• Assist with payer scorecards, reporting, and basic budget preparation.
• Support office operations, workflow coordination, and administrative processes.
• Prepare presentations, agendas, reports, meeting materials, and data analyses using Microsoft Office applications.
• Support organizational committees, including agenda development and meeting coordination.
• Record, prepare, and distribute meeting minutes and follow-up materials.
• Handle sensitive reports, records, and correspondence with discretion and accuracy.
• Support the CFO and Directors of Finance Support Departments, including Contracting, Patient Financial Services, and Supply Chain.
• Serve as a liaison between leadership, internal departments, and external partners.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Accidental death and dismemberment (AD&D) insurance
• Long-term disability insurance
• Health savings account
• Flexible spending account
• Employee assistance program
• Supplemental benefits, including voluntary life, critical illness, accident, hospital indemnity, identity theft protection, and legal services
• 401(k) retirement plan with employer matching contribution up to 4%

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED