Executive Assistant- Finance

ACLD•Bethpage, NY

22h

About The Position

ACLD is a not-for-profit agency serving children and adults with developmental disabilities through more than 70 program sites in Nassau and Suffolk counties. The Executive Assistant- Finance provides support to the Chief Financial Officer and Finance Department by handling financial, administrative, and office-management functions. The position is scheduled Monday through Friday, 9:00 a.m. to 5:00 p.m., for 35 hours per week.

Requirements

Associate degree in Finance or a related field; a degree in Liberal Arts will also be considered.
Five years of experience in administrative or office management, preferably with a Finance background.
Substantial reasoning skills, including the ability to address abstract and concrete issues, identify problems, interpret data, draw conclusions, and apply logic or theoretical thinking to practical problems.
Excellent verbal and written communication skills, including the ability to interpret and advise, solve problems, present concerns professionally, and develop solutions.
Ability to handle and prioritize multiple tasks simultaneously.
Excellent organizational skills and ability to work effectively with management, staff, outside service providers, and families.
Proficiency in Microsoft Office, especially Word and Excel.

Nice To Haves

Bachelor’s degree preferred.
Bookkeeping experience preferred.

Responsibilities

Monitor daily credit card balances and make payments as needed to keep the line of credit fully available.
Maintain the department’s check and cash log.
Oversee and manage office procedures, including answering and screening telephone calls.
Schedule and coordinate meetings, appointments, trainings, agendas, and calendars.
Maintain trust account balances and prepare monthly reports on them.
Prepare and upload monthly income entries for trust accounts in SmartConnect to Great Plains.
Review monthly expense entries.
Prepare monthly bank reconciliations.
Create and maintain office documents, databases, correspondence, invoices, billing, reports, data sheets, telephone directories, and brochures.
Track apartment leases and coordinate paperwork receipt and processing as leases come up for renewal.
Prepare Property Tax Exemption forms for Nassau County and Suffolk County houses and meet each county’s deadlines.
Maintain office supplies and equipment.