Executive Assistant Sr. ITAX

RSM US LLP•Minneapolis, MN

4d•$61,400 - $101,800•Hybrid

About The Position

The Executive Assistant Senior provides skilled and efficient support to select RSM leaders and may serve as a navigator to other RSM owners. Under minimal supervision, this role manages day-to-day administrative activities, including strategic calendar and schedule management, travel arrangements, expense reimbursement, and logistics for internal and external meetings. The position may also involve proofreading communications, compiling reports, completing special projects, and fulfilling administrative requests through the ESS request site. It requires professionalism, confidentiality, and a sense of urgency. The role serves as a go-to resource for a consistent and positive experience, acts as a liaison between ESS and other firm departments or external parties, and collaborates with other executive assistants to identify best practices and provide training as appropriate. The position begins with five days per week in the office for the first 90 days. After that period, a hybrid schedule with at least three in-office days per week may be arranged and confirmed in writing with the Performance Advisor.

Requirements

Associate degree or at least two years of experience in a related field.
At least three years of relevant experience in a related field or area.
Intermediate to advanced Microsoft Office skills and the ability to learn firm programs and software and train others as needed.
Working knowledge of tools, resources, and technology required for assigned responsibilities.
Ability to communicate effectively with a diverse audience.
Effective organization, prioritization, and time-management skills, with strong attention to detail.
Excellent people skills.
Strong grammar and proofreading skills and experience.
Ability to prepare presentations, including charts, graphics, tables, speaker notes, and handouts.
Ability to balance multiple tasks and projects.
Punctuality and ability to adapt to changing schedules.
Ability to convey instructions clearly and concisely and respond when required.
Professional demeanor, conversation, and attire.
Ability to facilitate discussions with leaders.
Ability to manage at a macro level and identify when a more refined approach is necessary.
Ability to respond positively to changing circumstances, seek and implement change to drive business improvement, and model change.

Nice To Haves

Experience with project management tools.

Responsibilities

Manage calendar appointments, ensuring meetings are scheduled in advance and prioritized appropriately.
Coordinate travel arrangements, including flights, cars, hotels, and meals.
Submit expense reports in a timely manner.
Administer meetings by managing invitations and logistics, tracking attendees, taking notes, and following up on action items.
Maintain daily, weekly, and monthly to-do lists and complete follow-ups.
Handle confidential correspondence.
Take ownership of assigned projects and events, including research, organizing details, and execution.
Prepare and proofread correspondence, PowerPoint slides, handouts, spreadsheets, and other materials for a professional and consistent appearance.
Compile data from a variety of resources and prepare reports or documentation.
Review firm-issued purchasing card invoices or charges for accuracy and reconcile them in a timely manner as needed.
Serve as a go-to resource and deliver a consistent, positive experience.
Liaise between ESS, other firm client-service departments, and external parties as appropriate.
Share knowledge of firm systems, tools, and industry knowledge when appropriate.
Collaborate with other executive assistants to identify and establish best practices.
Provide training to others when appropriate.
Work collaboratively with the executive assistant supervisor or manager to provide support across the enterprise, particularly during peak periods.
Perform other duties as assigned.