Sr. Executive Assistant

GONDOLABIO SERVICECO INC • Palo Alto/Hybrid, WA

1d • $150,000 - $170,000 • Hybrid

About The Position

GondolaBio is seeking a highly skilled and experienced senior executive administrator to provide advanced administrative support to senior executives and team members. The role serves as a liaison between the executive and internal and external stakeholders, supporting smooth operations and effective communication across departments. The successful candidate will be proactive, detail-oriented, highly organized, discreet, and able to manage complex tasks with minimal supervision in a fast-paced, interruption-driven environment.

Responsibilities include executive calendar and meeting management, travel arrangements, executive communications, stakeholder communications, drafting documents and presentations, coordinating events and conferences, tracking project timelines and deliverables, and supporting daily operations and ad hoc projects. The role also partners with the executive to prioritize objectives and may assist with research, data analysis, and decision-making processes. The position is based in Palo Alto, California, with an in-office schedule of 3–5 days per week or as needed, and the ability to work from home 1–2 days per week. Travel to the San Francisco office may be needed, along with occasional travel and after-hours availability.

GondolaBio is a clinical-stage biopharmaceutical company focused on developing therapeutics for genetic diseases. It is an independent sister company to BridgeBio, carved out in 2024 after securing $300 million in private financing from external investors.

Requirements

• Bachelor’s degree or equivalent professional experience.
• Minimum of 7–10 years of experience in a senior administrative or executive assistant role.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook; video conferencing tools such as Zoom and Teams; and office management software.
• Exceptional organizational and time-management skills, including the ability to manage multiple priorities, meet deadlines, and work in an interruption-driven environment.
• Strong written and verbal communication skills, including the ability to draft professional documents and correspondence.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Proactive, resourceful, and adaptable, with strong attention to detail.
• Ability to work independently and in a team environment with minimal supervision.
• Strong interpersonal skills and ability to interact effectively with individuals at all levels of the organization.
• Ability to work on site in Palo Alto, California, 3–5 days per week or as needed.
• Willingness to travel to the San Francisco office as needed.
• Availability for occasional travel and after-hours meetings or urgent tasks.

Nice To Haves

• Experience supporting C-suite executives.
• Working knowledge of the SVB T&E expense and booking platform.

Responsibilities

• Provide comprehensive administrative support to senior executives, including calendar management, meeting coordination, travel arrangements, and executive communications.
• Anticipate the executive’s needs, prioritize tasks, and optimize the executive’s use of time.
• Handle confidential information and sensitive materials with discretion.
• Act as a point of contact for internal and external stakeholders on behalf of the executive.
• Screen and direct phone calls, emails, and other communications, ensuring timely responses and follow-ups.
• Prepare and draft correspondence, reports, presentations, and other documents.
• Organize high-level meetings, conferences, and events, including scheduling, logistics, and preparation of materials.
• Attend meetings as required and ensure follow-up on assigned action items.
• Coordinate complex travel itineraries and related logistics; use the SVB T&E expense and booking platform.
• Assist in managing key projects and initiatives, tracking timelines, deadlines, and deliverables, and helping address potential issues.
• Collaborate with other departments to support efficient daily operations.
• Support the executive with special projects, presentations, and other ad hoc tasks.
• Support the Senior Executive Administrator to the President with ad hoc projects.
• Partner with the executive to prioritize objectives and align them with organizational goals.
• Assist with decision-making processes, research, and data analysis when needed.

Benefits

• Patient Days to hear directly from individuals living with the conditions the company aims to impact.
• Access to learning and development resources.
• Market-competitive compensation and benefits package, including health, welfare, and retirement programs.
• Flexible PTO.
• Potential for rapid career advancement for strong performers.
• Potential to work on multiple GondolaBio programs across multiple therapeutic areas.
• Partnerships with leading institutions.
• Commitment to Diversity, Equity & Inclusion.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior