Senior Executive Assistant

Federal Reserve System•St. Louis, MO

4d•$64,000 - $78,000•Onsite

About The Position

The Senior Executive Assistant provides confidential, high-level administrative and project support to the President and Chief of Staff in the Office of the President. The role supports seamless executive operations by managing complex schedules, preparing high-quality materials, coordinating engagements, and serving as a trusted point of contact for internal and external stakeholders. The position manages the President’s calendar and travel, handles correspondence and visitor coordination, prepares briefing materials, tracks deadlines and follow-ups, and provides confidential administrative support. It also supports and backstops other senior executive assistants, coordinates meetings and events, maintains sensitive filing systems and reports, assists with presentations and spreadsheets, and supports SharePoint and other collaboration tools. The role includes minor technical assistance for hybrid meetings and operation of office equipment. The position requires access to confidential supervisory information (CSI) and/or Federal Open Market Committee (FOMC) information. Access is limited to eligible individuals under applicable requirements. Employees with such access are subject to periodic background investigations and must follow applicable information-handling policies.

Requirements

High school diploma or equivalent.
At least six years of relevant executive-level support experience.
Advanced proficiency with Microsoft Office, including Outlook, Word, PowerPoint, and Excel, and collaboration tools such as Teams and WebEx.
Ability to manage highly sensitive and confidential information with discretion and tact.
Strong written and oral communication skills, including the ability to interact effectively across all organizational levels and with external stakeholders.
Exceptional time management and prioritization skills, with the ability to handle multiple competing priorities.
Eligibility to access confidential supervisory information (CSI) and/or Federal Open Market Committee (FOMC) information, as applicable; access is limited to U.S. citizens, lawful permanent residents, protected individuals under 8 U.S.C. § 1324b(a)(3), and certain other nonimmigrants. Certain non-U.S. citizens authorized for access must sign a declaration of intent to expeditiously become a U.S. citizen when eligible.

Nice To Haves

Candidates with less experience may be considered for the Executive Assistant (A6) level.

Responsibilities

Manage the President’s daily calendar and travel logistics, proactively resolving conflicts and ensuring optimal scheduling.
Handle correspondence, phone calls, and visitor coordination with professionalism and confidentiality.
Prepare meeting briefing materials and track deadlines, approvals, and follow-ups to support timely execution.
Provide confidential administrative support to the President and Chief of Staff.
Support and backstop the Senior Executive Assistant and the Senior Executive Assistant to the First Vice President as needed.
Open, sort, and prioritize incoming mail and email; draft responses for an officer’s signature and proofread correspondence.
Set up meetings and conference calls; arrange complex travel, off-site meetings, and events, including logistics and audiovisual needs.
Develop and maintain sensitive paper and electronic filing systems; maintain department organization charts and tracking reports.
Assist in developing presentations and spreadsheets; compile information and status reports upon request.
Administer and support SharePoint sites and other collaboration tools, and provide minor technical assistance for hybrid meetings.
Operate office equipment, including copiers, telecommunications, and fax equipment, and support efficient office workflows.
Coordinate Bank- or department-sponsored activities and events, ensuring timely communication and execution.
Comply with applicable information-handling policies and participate in periodic background investigations when required for access to CSI and/or FOMC information.