Executive Assistant

Inspire•Atlanta, GA

About The Position

The Executive Assistant provides comprehensive administrative, operational, and project support to the Demand Generation Leadership Team, including the SVP and designated Vice Presidents. The role is a trusted partner to senior leaders, managing complex priorities, executive communications, leadership operating rhythms, and strategic and operational initiatives. Success requires exceptional organization, business acumen, sound judgment, discretion, accountability, and the ability to proactively manage competing demands in a fast-paced environment.

Requirements

Four-year degree.
At least 5 years of Executive Assistant or senior administrative support experience.
Experience supporting Vice Presidents, Senior Vice Presidents, or other executive-level leaders in a fast-paced corporate environment.
Demonstrated ability to manage complex calendars, competing priorities, executive meetings, expenses, sensitive information, and proactive executive preparation.
Excellent organization, prioritization, follow-through, written communication, and interpersonal skills.
Ability to work independently, anticipate needs, exercise sound judgment, and adapt quickly as priorities change.
Advanced proficiency with Microsoft Outlook, PowerPoint, Excel, Word, Teams, and SharePoint.
Ability to handle confidential information with discretion and prepare professional materials.
Ability to plan and execute meetings, events, and projects, prepare materials, and track follow-through.
Operational capability in travel coordination, expense reporting, vendor management, and budget or invoice tracking.
A proactive, strategic mindset and ability to align work with leadership priorities.
Ability to navigate change and continuously improve processes and team effectiveness.

Nice To Haves

Experience supporting multiple executives simultaneously.
Experience coordinating leadership operating rhythms, offsites, business reviews, and cross-functional initiatives.
Experience coordinating executive meetings, offsites, and strategic initiatives.
Experience with expense-management tools such as Concur.

Responsibilities

Provide executive-level administrative support to the Demand Generation Leadership Team, including the SVP and designated Vice Presidents.
Manage complex calendars for multiple leaders and balance competing priorities and scheduling demands.
Coordinate confidential executive communications and serve as a liaison among leadership, internal partners, external stakeholders, agencies, and vendors.
Anticipate leadership needs, identify solutions to operational challenges, and manage leaders’ priorities, commitments, and follow-up actions.
Oversee in-office visitors and guest engagements for supported leaders.
Plan and execute leadership meetings, offsites, and business reviews, including agendas, logistics, supporting materials, and attendee communications.
Prepare pre-read materials, reports, briefing documents, executive presentations, and business review materials.
Track meeting decisions, action items, projects, priorities, deliverables, and follow-up activities.
Manage meeting logistics, including conference rooms, catering, technology, and communications.
Coordinate leadership travel in accordance with company policy and accurately prepare and submit expense reports.
Maintain office equipment and supplies and oversee updates to business cards and stationery.
Process and track vendor invoices and support department budget tracking with Finance and Procurement.
Maintain shared drives and document repositories so materials remain current, organized, and accessible.
Conduct research and summarize insights to support Demand Generation strategic initiatives.
Coordinate leadership operating rhythms, including staff meetings, planning sessions, and business reviews.
Coordinate department-wide activities, celebrations, and offsites to support team morale and cohesion.
Support internal communications and participation in culture-building initiatives, helping reinforce a collaborative, high-performing leadership team environment.