Event Manager Jobs

About The Position

Requirements

• Post secondary certification relating to office, meeting & event management is preferred but not mandatory
• Previous office manager with meeting & event organizing experience preferred but not mandatory
• Executive assistant experience preferred
• Experience working with senior management preferred
• Well organized & confident
• Ability to work under pressure
• Ability to work as part of a team and also individually
• Must be proactive and demonstrate initiative & resourcefulness
• Ability to think fast and troubleshoot problems if & when they arise
• Calm and professional appearance and manner at all times
• Ability to network and create relationships with external vendors such as hotels, restaurants & caterers etc to ensure a positive experience for all involved
• Ability to balance quality & value
• Proficient with Microsoft suite of products (ie: Word, Excel & PowerPoint)
• Demonstrate a reasonable level of competency with technology in order to understand how meeting & board room AV equipment functions and have the ability to trouble shoot with IT department as needed

Responsibilities

• Work closely & proactively with Americas Executive Team (AET) to coordinate meetings & events as required.
• Work closely with FCTG Property Team and building manager to ensure repairs are carried out in a timely manner.
• Assist President and other AET members with various tasks as needed.
• Organize hotels, transport, meeting venues, restaurant reservations, catering and other requests for out-of-town visitors and guests.
• Handle general administrative tasks as needed.
• Ensure AV equipment throughout the office is fully functional and help trouble shoot with IT department if and when repairs or issues need to be resolved.
• Coordinate with other office & event coordinators on a frequent/regular basis.
• Ensure the office is clean, tidy, and organized always.
• Ensure office is always stocked with applicable stationery and refreshments.
• Ensure branding and signage is always current and well maintained.
• Support the planning of small to medium-sized meetings end-to-end with quick turnarounds, coordinating logistics from planning through post-event reconciliation
• Build and manage event registration websites and mobile apps using Cvent; implement standardized processes to meet deliverables and customer SLAs
• Conduct venue sourcing and submit RFPs; negotiate hotel and supplier contracts to secure optimal terms and manage commission payments
• Serve as a point of contact for stakeholders, clients, and delegates; respond professionally within agreed timeframes and exceed service expectations
• Contribute to a safe, inclusive, and accessible work environment where all Flighties feel welcomed, respected, and supported to thrive

Benefits

• Paid Time Off: A comprehensive time off package, including up to 15 vacation days (prorated upon hire and increasing to 20 days after 2 years of employment), 5 sick days, 3 personal days, 1 Diversity Day, 1 Volunteer Day, and 8 recognized holidays annually.
• Travel perks/discounts
• Health & Wellness Programs and Employee Financial Wellness Services
• National/International Award Nights and Conferences
• Health benefits including, medical, dental, vision, gender affirming care, and fertility care
• Insurance including hospital indemnity, AD&D, critical illness, long-term and short-term disability
• Flexible Spending Accounts
• Employee Assistance Program
• 401k program with partial match
• Tuition Reimbursement Program
• Employee Share Plan – Ability to purchase company stock on Australian Stock Exchange with partial company match, subject to terms and conditions
• Global career opportunities in a network of brands and businesses