Student Associate - Event Manager Assistant, CLE, School of Law

University of Texas at Austin

3d•Onsite

About The Position

The University of Texas School of Law’s Continuing Legal Education office is seeking mature, driven undergraduate students for a flexible, part-time student role in a lively, professional, non-academic office. The position offers experience in office administration and marketing, as well as the opportunity to gain on-site event management experience. UT Law CLE works with legal, business, and technical professionals to produce educational conferences. The assistant supports event managers with conference preparation and course materials, speaker biographies, data entry, and customer support. Other duties may include supporting accreditation processes for live conferences, handling e-product audio and video files and accreditation needs, and assisting other departments. The position is expected to continue through May 31, 2027, with possible extension into summer as needed. Work is scheduled flexibly during core business hours, Monday through Friday, with at least 10 hours per week required.

Requirements

Be enrolled as an undergraduate student at the University of Texas at Austin.
Meet minimum eligibility requirements for student employment.
Be authorized to work in the United States.
Be able to work during the spring semester of 2027 and return for the 2027–2028 academic year; summer employment may be available depending on office needs.
Be proficient in Microsoft Office, including Word, Excel, and mail merge.
Have working knowledge of Adobe Creative Suite.
Be able to quickly learn and manage multiple concepts and tasks.
Have a high level of attention to detail.
Have excellent written, verbal, and interpersonal communication skills.
Be available to work at least 10 hours per week.

Responsibilities

Assist event managers with pre-conference preparations, including preparing name badges and conference supplies.
Help assemble printed and electronic course materials, including merging documents and updating course binders.
Assist with creating and preparing speaker biographies.
Perform data entry, including entering customer evaluations and updating the customer database.
When working on-site at events, assist with event setup, registration, and customer support.
Assist the Senior Program Director with accreditation needs for live conferences, including submitting applications online and reporting attendee credits.
Assist the E-Products coordinator with uploading and reviewing MP3 and MP4 files and addressing accreditation needs for e-products.
Provide support to other departments and perform other office tasks as needed.