Data Entry Specialist Jobs

About The Position

Requirements

• Previous data entry experience, including entering, updating, and maintaining accurate records.
• Hands-on experience with SAP or a CMMS system, ideally managing facility or equipment maintenance data.
• Strong Microsoft Excel and Word skills, with in-depth expertise in the Microsoft Office Suite.
• High attention to detail, including reviewing data, identifying errors, correcting discrepancies, and removing duplicate records.
• Experience maintaining electronic and/or physical files and records.
• Ability to create and document Standard Operating Procedures based on technical information.
• Strong organizational skills and ability to manage a high volume of data and documentation accurately.
• Technical writing skills and a strong background in technical procedure writing.
• Proficiency with Microsoft Office, including Word and Excel.
• Experience with SAP ERP or similar enterprise systems.

Nice To Haves

• Technical writing experience, particularly documenting maintenance or operational procedures.
• Customer service experience in a data or order entry environment.
• Experience using CMMS systems for facility or equipment maintenance data.
• Strong written communication skills to clearly document procedures and data.
• Ability to work independently while managing multiple tasks and deadlines.
• Interest in extending skills to support additional areas beyond the initial project scope, depending on business needs.

Responsibilities

• Translate and transfer manufacturers’ technical manual maintenance instructions into standardized internal procedures within the document control system.
• Enter, update, and maintain accurate maintenance-related records in SAP or a CMMS system.
• Review existing data, identify errors, correct discrepancies, and remove duplicate records.
• Maintain organized electronic and/or physical files and records related to maintenance procedures and data.
• Create and document clear, concise Standard Operating Procedures based on technical information from manufacturers’ manuals.
• Use Microsoft Excel and Word to format, organize, and manage maintenance data and documentation.
• Follow established document control and data entry standards to ensure consistency across records and procedures.
• Manage a high volume of data and documentation while maintaining accuracy and organization.
• Collaborate with internal stakeholders to clarify technical content and ensure procedures accurately reflect maintenance requirements.
• Provide customer service support related to data and order entry as needed, ensuring timely and accurate information handling.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Critical illness, accident, and hospital coverage
• 401(k) retirement plan, with pre-tax and Roth post-tax contributions available
• Voluntary life and AD&D insurance for the employee and dependents
• Short- and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time off/leave, including PTO, vacation, or sick leave (eligibility requirements apply)