FOUNDATION - DATA ENTRY SPECIALIST
About The Position
The Data Entry Specialist coordinates gift processing, donor administration, and event data management for Beebe Medical Foundation. The role ensures contributions are processed accurately and promptly, donor records are maintained with integrity, event registrations and associated financial data are tracked appropriately, and development operations receive administrative support. Working with event, finance, philanthropy, and administrative staff, the specialist supports the gift-processing lifecycle, maintains data integrity in Raiser's Edge, assists with donor stewardship, and manages fundraising- and event-related data. The position also provides administrative support for fundraising operations and donor services.
Requirements
- Exceptional accuracy, attention to detail, and commitment to data integrity.
- Strong data-entry and database-management skills.
- Ability to handle confidential donor and financial information with discretion and professionalism.
- Strong organizational and time-management skills.
- Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
- Basic understanding of nonprofit accounting principles.
- An equivalent combination of education and experience may be considered in place of the preferred associate degree.
- No certification required.
Nice To Haves
- Associate degree preferred.
- Minimum of two years of experience in data entry, administrative support, fundraising operations, donor services, finance, or database management preferred.
- Experience with fundraising databases, CRM systems, or donor-management software preferred.
- Experience with Raiser's Edge or Raiser's Edge NXT strongly preferred.
Responsibilities
- Support the gift-processing workflow from receipt through acknowledgment.
- Receive, review, and process charitable contributions accurately and promptly.
- Maintain daily gift logs and gift-tracking records.
- Enter gifts, pledges, and donor information into Raiser's Edge.
- Process monthly recurring gifts and maintain recurring donor records.
- Prepare and coordinate check deposits.
- Generate and distribute donor acknowledgment letters.
- Prepare and distribute pledge reminder communications.
- Maintain accurate donor documentation and electronic records, ensuring records are complete, accurate, and compliant with organizational policies.
- Maintain event-tracking spreadsheets and registration databases.
- Enter sponsorship, registration, attendee, golfer, and guest information.
- Support fundraising events through on-site registration and cashiering.
- Coordinate attendee records and event participant information.
- Reconcile event registration and sponsorship information with Raiser's Edge.
- Assist with event reporting and post-event data analysis.
- Maintain data accuracy and consistency within Raiser's Edge.
- Support Raiser's Edge NXT initiatives and related data-management projects.
- Generate routine reports for philanthropy and leadership stakeholders.
- Assist with donor and fundraising data reconciliation.
- Support documentation management and record-retention processes.
- Identify and resolve data discrepancies and incomplete records.
- Distribute incoming department mail and correspondence.
- Enter and process OnBase check requests.
- Provide general administrative support for fundraising operations and donor services as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
