Data Entry Specialist
About The Position
The Technical Documentation & Maintenance Data Specialist supports a maintenance and facilities documentation project by converting equipment manufacturers’ technical maintenance information into clear, standardized procedures for maintenance teams. The role also helps keep equipment and maintenance data accurate, organized, and maintained in SAP or a CMMS system. This is a fully onsite contract assignment in Pennsauken, New Jersey, expected to last approximately six months, with potential for extension based on business needs and performance. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. The position combines technical documentation, data management, and process improvement to make critical equipment information easier for teams to access and use.
Requirements
- Previous experience with data entry, technical documentation, document control, or maintenance records.
- Experience working in SAP, a CMMS, or a similar enterprise system.
- Strong Microsoft Excel and Word skills.
- Ability to read technical information and turn it into clear, easy-to-follow procedures.
- Experience writing or maintaining SOPs, work instructions, or technical procedures.
- Excellent attention to detail and ability to identify and correct data discrepancies.
- Strong organizational skills and ability to manage multiple documents, records, and priorities.
- Strong written communication skills.
- Ability to work independently while collaborating with technical and operational teams.
Nice To Haves
- Experience with facility or equipment maintenance documentation.
- Experience with CMMS maintenance data.
- Experience in technical or procedure writing.
- Experience in document control.
- Experience with SAP ERP.
- Experience in manufacturing, facilities, engineering, or maintenance environments.
Responsibilities
- Review equipment manufacturers’ manuals and translate maintenance instructions into clear, standardized internal procedures.
- Create and document Standard Operating Procedures (SOPs) for equipment and facility maintenance activities.
- Enter, update, and maintain equipment and maintenance information in SAP or a CMMS.
- Review existing records for errors, inconsistencies, and duplicate information.
- Organize and maintain maintenance records, procedures, and supporting documentation.
- Use Microsoft Excel and Word to organize, format, and manage technical data.
- Follow established document-control standards to ensure information is accurate and consistent.
- Manage a high volume of documentation while maintaining strong attention to detail.
- Work with internal stakeholders to clarify technical information and ensure procedures accurately reflect maintenance requirements.
- Provide data or order-entry support as needed.
Benefits
- Medical insurance, if eligible.
- Dental insurance, if eligible.
- Vision insurance, if eligible.
- Critical Illness, Accident, and Hospital coverage, if eligible.
- 401(k) retirement plan with pre-tax and Roth post-tax contributions, if eligible.
- Life insurance, including voluntary Life and AD&D coverage for the employee and dependents, if eligible.
- Short- and long-term disability coverage, if eligible.
- Health Spending Account (HSA), if eligible.
- Transportation benefits, if eligible.
- Employee Assistance Program, if eligible.
- Time off/leave, including PTO, vacation, or sick leave, if eligible.
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What This Job Offers
Education Level
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