Scheduling Coordinator/Order Entry Specialist
About The Position
The Scheduling Coordinator/Order Entry Specialist manages the sheetfed and bindery scheduling system, processes and sets up orders, creates efficient daily and weekly production line-ups, coordinates materials and inbound paper deliveries, communicates job approvals and counts, identifies shortages and bottlenecks, and supports cross-functional scheduling, purchasing, and outsourcing activities. This is a fully in-person position in Newington, Connecticut, with a Monday–Friday schedule from 8:30 a.m. to 5:00 p.m. The role coordinates sheetfed production from start to finish with Print Coordinators, clients, vendors, sales, and Account Services. It plans and updates production schedules, maintains status reporting, monitors workflows, coordinates the availability and delivery of materials, tracks job status and inbound trucks, and troubleshoots scheduling or supply issues. The coordinator also sets up component specifications in PrintStream, assigns material and press hours, and cross-trains to provide backup for Web and Envelope scheduling. The position supports quality and operating efficiency, complies with company rules and confidentiality requirements, and keeps management informed about activities or changing requirements that may affect departmental or corporate goals.
Requirements
- Bachelor’s degree or equivalent experience in a print environment.
- Knowledge of computers, keyboarding, and word-processing software.
- Organized and detail-oriented.
- Ability to deal with people.
- Excellent verbal and written communication skills.
- Knowledge of print production scheduling and order-entry systems.
- Ability to coordinate priorities across production, Account Services, purchasing, vendors, and transportation providers.
- Basic math skills.
Nice To Haves
- 3–5 years of print production scheduling, order entry, or related print operations experience is preferred.
Responsibilities
- Coordinate daily with Print Coordinators, clients, vendors, sales, and Account Services on sheetfed production.
- Plan and establish efficient production schedules and make necessary system updates.
- Maintain an up-to-date status report.
- Monitor workflow to reduce downtime, changeovers, and hours worked.
- Keep management informed about changing requirements.
- Coordinate with inventory control and purchasing to ensure necessary supplies are available.
- Inform production, department management, purchasing management, and Scheduling of each job’s current location.
- Confirm whether special-order items are in-house or have been ordered.
- Troubleshoot jobs as needed.
- Manage the shortage report.
- Work with Print Coordinators on job layouts.
- Work with Account Services and Print Coordinators to obtain approvals and confirm counts.
- Set up component specifications in PrintStream and assign appropriate material and press hours.
- Schedule deliveries with paper mills and trucking companies.
- Monitor Web, Sheetfed, and Envelope schedules to ensure paper arrives before the scheduled press date.
- Partner with material handlers to locate and track inbound trucks.
- Cross-train on Web and Envelope schedules and provide backup coverage as needed.
- Comply with company rules and regulations and maintain confidentiality of company-sensitive data.
- Support a commitment to quality and recommend methods and procedures to reduce costs or improve departmental operating efficiency.
- Keep the manager or supervisor informed of activities and situations that may affect corporate or departmental goals and objectives.
- Perform other related duties as required to achieve department and company goals and objectives.
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What This Job Offers
Job Type
Full-time
