Compliance Coordinator Jobs

About The Position

Requirements

• Associate or Bachelor's degree in Business Administration, Real Estate, Legal Studies, Operations Management, Facilities Management, Finance, or a related field preferred.
• Equivalent education and relevant experience may be considered.
• 1–3 years of experience in lease administration, property coordination, compliance tracking, legal administration, document control, operations support, or related fields.
• Experience managing trackers, spreadsheets, compliance records, and document repositories preferred.
• Exposure to leases, contracts, permits, licenses, real estate documents, or development agreements is beneficial.
• Experience coordinating across multiple stakeholders and departments preferred.
• Strong attention to detail, organization, and data accuracy.
• Ability to manage multiple deadlines, documents, and follow-up activities.
• Proficiency with Microsoft Office (Excel, Outlook, Word, Teams, SharePoint); experience with Smartsheet, Power BI, ServiceNow, lease or contract management systems is a plus.
• Strong communication, documentation, and stakeholder coordination skills.
• Ability to identify issues, follow established processes, maintain confidentiality, and escalate risks appropriately.
• Comfortable working in a fast-paced, evolving environment.

Nice To Haves

• Relevant certifications or coursework in real estate administration, paralegal studies, compliance, project coordination, records management, or property management are a plus.
• Experience with Smartsheet, Power BI, ServiceNow, lease or contract management systems is a plus.

Responsibilities

• Review leases, amendments, permits, licenses, development agreements, and related documents to identify key dates, obligations, and deliverables.
• Maintain accurate tracking systems for lease expirations, renewals, options, permits, licenses, insurance requirements, compliance deadlines, and development milestones.
• Update obligation status, ownership, due dates, supporting documentation, and records across approved systems.
• Monitor critical dates, maintain reminder/tickler systems, and escalate missing, conflicting, overdue, or unclear information.
• Review and categorize incoming requests, documents, and communications related to lease and property obligations.
• Route items to appropriate stakeholders, ensure required information is complete, and maintain organized intake records.
• Coordinate follow-up with internal teams and external partners regarding open actions, deadlines, compliance requirements, and documentation.
• Track responses, document follow-up activities, support meetings, and escalate issues requiring management, legal, or leadership review.
• Track business licenses, permits, renewals, development agreement obligations, and related compliance requirements.
• Maintain records of responsible parties, submission and approval dates, renewal schedules, and completion status.
• Support audit readiness, compliance reviews, and documentation management by ensuring records are complete, organized, and current.
• Prepare status reports, action logs, overdue item reports, dashboards, and deadline tracking summaries.
• Maintain templates, trackers, procedures, and standard work documentation.
• Support data quality initiatives, documentation governance, and process improvement efforts.

Benefits

• medical, dental, and vision coverage
• life and AD&D
• short and long-term disability coverage
• paid time off
• employee assistance
• participation in a 401k program that includes company match
• many other additional voluntary benefits