Temporary Transportation & Trade Compliance Coordinator
About The Position
The Transportation & Trade Compliance Coordinator keeps inbound and outbound freight moving from contract manufacturer pickup through confirmed delivery and goods receipt in SAP. Transportation is the primary focus, including scheduling and routing shipments, managing carrier costs, and maintaining accurate shipment records. The role also supports Customs with product classification, documentation, and compliance work. It reports to the Director, Transportation & Customs Compliance. The position coordinates inbound freight from contract manufacturers and outbound shipments with the warehouse, compares carrier quotes, negotiates rates, schedules shipments across parcel, LTL, and FTL, and responds to carrier delays or booking changes. It creates and updates shipments in SAP, posts Goods Receipts and Goods Issues, resolves shipment and system discrepancies, tracks delivery milestones, and handles transportation records, invoices, and freight claims. Customs and trade compliance support includes maintaining product classifications and duty rates, preparing certain commercial invoices and proformas, managing broker clearance requests, supporting origin certifications and free trade agreement documentation, drawback submissions, duty forecasting, and internal entry audits. Technical classification decisions are escalated to the Customs lead.
Requirements
- At least 2 years of experience in transportation, logistics, freight coordination, or supply chain operations.
- Hands-on SAP experience, including deliveries and Goods Issue / Goods Receipt postings, or equivalent experience in another ERP.
- Experience booking and tracking shipments with carriers across parcel, LTL, and FTL.
- Working knowledge of freight documents, including bills of lading, proof of delivery, packing lists, and commercial invoices.
- Strong Excel skills, including filters, lookups, pivot tables, and maintaining accurate trackers.
- Ability to work across Transportation and Customs and shift priorities as volume requires.
- Clear, professional written and phone communication with outside partners.
Nice To Haves
- Experience working with contract manufacturers or third-party suppliers on inbound freight.
- Experience with a transportation management or shipment visibility platform.
- Experience with cross-border US/Canada shipments and customs brokers.
- Working knowledge of tariff classification, customs entries, country of origin, or free trade agreement documentation.
- Experience with freight invoice audits or freight claims.
- Diploma or degree in supply chain, logistics, or business.
Responsibilities
- Coordinate inbound freight from contract manufacturers by confirming ready dates, pallet counts, and shipping documents, then scheduling pickups.
- Plan and book outbound shipments against due dates in coordination with the warehouse on ship-ready status and pickup appointments.
- Obtain freight estimates and carrier quotes, compare cost and transit time, and select an appropriate option for each shipment.
- Negotiate spot and recurring lane rates with carriers and provide recommendations to the Director.
- Schedule and route parcel, LTL, and FTL shipments, and re-book when a carrier rejects, misses, or delays a load.
- Create and update shipments in SAP, post Goods Receipts and Goods Issues, and maintain current delivery dates.
- Resolve quantity, PO, and SAP discrepancies with contract manufacturers, the warehouse, and Planning; escalate system issues to the appropriate owner.
- Track shipments through delivery, maintain ETD, ETA, and actual delivery information in the Transportation Tracker, and flag delays early.
- Collect signed bills of lading, proof of delivery, and shipping documents, and provide complete cross-border paperwork to Customs.
- Review carrier invoices and accessorial charges, flag discrepancies, and file freight claims for loss or damage.
- Classify products and maintain the master classification file for new SKUs and duty rates, coordinating with Merchandising on product launches.
- Prepare commercial invoices and proformas not supported by SAP and manage broker clearance requests through the Customs inbox.
- Support country-of-origin certifications, free trade agreement documentation, drawback submissions, and monthly duty forecasting.
- Perform internal entry audits, keep classification rationale on file, and escalate technical decisions to the Customs lead.
Benefits
- Competitive salary and bonus program for full-time team members.
- Flexible hybrid work environment with opportunities for collaboration and growth.
- Inclusive culture that values diverse perspectives and celebrates individuality.
- Opportunity to be part of a fast-growing, award-winning global beauty brand.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
