Visiting Senior Funding Compliance Coordinator

University of Illinois System•Chicago, IL

18d•$80,000 - $90,000•Hybrid

About The Position

The Visiting Senior Funding Compliance Coordinator supports financial, administrative, and compliance oversight of grant-funded initiatives within the Office of Medicaid Innovation (OMI), including the Rural Health Transformation Program and other state- and federally funded projects. The role manages grant lifecycles, monitors subrecipient performance and compliance, ensures adherence to funding requirements, and coordinates across funding streams, external partners, and stakeholders. In a fast-paced, collaborative environment, the coordinator supports grant administration, financial stewardship, subrecipient monitoring, and reporting to help ensure the integrity, accountability, and success of OMI’s grant portfolio. The position supports grant management from budget development and award setup through financial tracking, oversight, and closeout. It monitors expenditures, maintains budgets and forecasts, manages allocation across funding sources, reviews transactions and invoices, prepares financial reports and documentation, and helps resolve discrepancies. The coordinator also liaises with University offices and external partners; oversees subrecipient communications, deliverables, invoices, and compliance; participates in audits and monitoring activities; and maintains records supporting grants, reviews, and reporting. Additional duties include supporting grant modifications, purchasing, expense review, financial approvals, and continuous improvement of grant management processes. This is a full-time academic professional position based in Chicago with a hybrid work arrangement. The expected start date is November 16, 2026. The budgeted salary range is $80,000–$90,000. Benefits include health, dental, vision, and life insurance, a retirement plan, paid time off, and tuition waivers for employees and dependents. Work authorization sponsorship is not available.

Requirements

Bachelor’s degree in business administration, accounting, finance, public administration, or a related field.
Three or more years of professional experience in grants management, finance, accounting, or a related field.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong attention to detail and organizational skills.
Excellent communication and customer service skills.
Experience working with federal or state grant funding, including compliance requirements.

Nice To Haves

Familiarity with University financial systems and sponsored program processes.
Experience supporting multi-funding-stream environments or complex budget structures.
Experience working with subrecipients or external partners.

Responsibilities

Support the full grant lifecycle, including budget development, award setup, financial tracking, subrecipient oversight, and closeout.
Monitor grant expenditures for consistency with approved budgets, funding requirements, and applicable federal, state, and University guidelines.
Assist in developing and maintaining grant budgets, forecasts, and financial reports across multiple funding streams.
Liaise with OMI, Sponsored Program Administration, other University offices, internal teams, and external partners to support grant administration, compliance, and timely documentation.
Track multiple funding sources and allocate expenses across grant lines and funding splits.
Oversee subrecipient monitoring, including communications about project progress, technical deliverables, and compliance with grant terms and conditions.
Review subrecipient invoices against approved budgets and scopes of work for allowability, accuracy, and timely completion of work before certification and payment submission.
Ensure required subrecipient deliverables—including technical reports, programmatic updates, equipment documentation, invention reports, and final reports—are received, reviewed, and maintained.
Participate in audits, site visits, and other monitoring activities to review fiscal and programmatic records and assess subrecipient compliance and performance.
Facilitate grant and subrecipient closeout, including final invoice review, final technical and programmatic reports, and required documentation before final payment approval.
Maintain organized documentation supporting grant administration, monitoring, audits, compliance reviews, and reporting.
Assist with financial reports, invoicing, and documentation required by funding agencies and stakeholders.
Review transactions for allowability, accuracy, and compliance; identify and resolve financial discrepancies, including reallocating expenses as needed.
Support contract and grant modifications, including extensions, budget revisions, and administrative updates.
Assist with internal audits, reporting requirements, and continuous improvement of grant management processes.
Support related administrative functions, including purchasing, expense review, and financial approvals.
Perform other duties as assigned in support of OMI’s grant-funded initiatives.