Title & Funding Coordinator

Mosites Motorsports•North Versailles, PA

About The Position

The Title & Funding Coordinator supports smooth, compliant sales transactions at a powersports dealership. The role processes title and registration documents for motorcycles, ATVs, UTVs, watercraft, and other powersports units, and prepares and submits complete funding packets to lenders. The coordinator ensures documents meet state requirements and lender guidelines to support timely funding and customer satisfaction. The position works in a fast-paced dealership office and collaborates frequently with Sales, Finance & Insurance (F&I), and management teams. It involves time-sensitive tasks requiring accuracy, organization, and follow-up.

Requirements

Working knowledge of title, registration, and lien procedures.
High attention to detail and strong organizational and follow-up skills.
Ability to manage tight deadlines in a high-volume dealership environment.
Strong communication skills and professionalism when interacting with customers, lenders, and internal staff.
Proficiency with dealership management systems (DMS) and standard office software.
Understanding of state DMV and lienholder requirements.
Document accuracy and compliance skills.
Time management and multitasking skills.
Effective internal and external communication.
Problem-solving skills for resolving funding issues.
Ability to work independently and within a team.

Nice To Haves

Experience in a powersports, automotive, RV, or similar dealership.
Experience submitting deals to financial institutions.

Responsibilities

Prepare, review, and process title, registration, and lien documents for powersports units.
Verify customer information, VINs, unit details, and lienholder data for accuracy.
Compile, scan, and submit funding packets to banks and financial institutions for payment.
Track funding status and follow up with lenders to resolve issues or obtain missing documents.
Coordinate with the F&I department to ensure deals are complete and compliant before submission.
Maintain updated knowledge of state DMV regulations and lender requirements.
Submit titles to state agencies on time and follow up on returned or corrected documents.
Maintain organized digital and physical records of titles, contracts, and funding materials.
Communicate with customers about title questions or required documentation.
Assist with end-of-month paperwork reconciliation and reporting as needed.