Administrative Assistant Jobs

About The Position

Requirements

• Five (5) years of relevant experience in an occupation related to clerical and administrative skills, such as data entry, uploading electronic files, managing files/records, and answering phones.
• At least one year of experience providing administrative support to executive-level leadership.
• State of Colorado residency required.

Nice To Haves

• State of Colorado experience related to the duties of this position
• Experience providing administrative support to executive-level leadership.
• Demonstrated ability to manage complex scheduling and travel arrangements (both in-state and out-of-state).
• Experience organizing and coordinating large meetings, town halls, or stakeholder gatherings.
• Experience serving as a primary point of contact for internal and external stakeholders, including legislative and government officials.
• Strong business writing skills, including the ability to draft and edit correspondence on behalf of leadership.
• Demonstrated discretion in handling sensitive personnel and organizational information.
• Ability to identify administrative issues and implement effective solutions independently.
• Proficiency with Google Workspace and Microsoft Office Suite.
• Familiarity with State of Colorado procurement and travel systems (e.g., CORE) and document management systems (e.g., OnBase).
• Experience navigating State Fiscal Rules and administrative regulations.
• Experience with Salesforce, Smartsheet, or software programs of a similar nature.
• Highly Desired Proficiency in coordinating intricate in-state and out-of-state travel, including booking, itineraries, and expense reimbursement.
• Experience with purchasing, procurement, and maintaining efficient office workflows.
• Proven ability to act as a liaison for high-profile contacts, including the Governor’s Office, elected officials, and community partners.
• Strong editorial skills for drafting, proofreading, and formatting executive correspondence and reports

Responsibilities

• Provides high-level support for the Deputy Executive Director/Chief Administrative Officer (DED/CAO) and the Office of Administrative Solutions (OAS) Leadership Team.
• Acts as the first point of contact for the DED/CAO.
• Provides expanded administrative support to the Office of Administrative Solutions.
• Provides technical assistance on departmental office processes and protocols.
• Acts as a liaison with other divisions, agencies, and state departments.
• Provides short and long-term project assistance.
• Scheduling and calendar management for the DED/CAO.
• Manages the DED/CAO’s calendar to prevent and resolve scheduling conflicts.
• Schedules routine and non-routine meetings on behalf of the DED/CAO & OAS Leadership team.
• Manages and organizes documentation and records for OAS.
• Assists with the organization and processing of OnBase requests (RQS, PARs, etc.) for OAS.
• Functions as a backup timekeeper for assigned groups.
• Acts as a liaison with other Offices, Division(s), and Department staff.
• Support OAS Leadership as necessary with selection, onboarding, and offboarding of employees.
• Coordinates closely with the People Operations Assistant on timekeeping, on boarding, offboarding, and purchasing of any supplies.
• Manages clearance requests for OAS.

Benefits

• 11 paid holidays per year plus vacation and sick leave
• Medical, dental, and vision plans
• State paid life insurance policy
• Choice of 2 retirement plans (defined benefit or defined contribution)
• Optional 401(k) and 457 plans
• State paid short-term disability coverage
• Additional optional life and disability plans
• Credit Union membership
• Training and professional development