Administrative Assistant

ProTec Building Services • Chula Vista, CA

3d • $22 - $26

About The Position

The Administrative Assistant performs a variety of administrative and clerical tasks, providing support to managers and employees and assisting with daily office needs. The role assists with processing monthly accounts receivable, accounts payable, and payroll; organizes office workflow and other office tasks; and supports Office Administrators and managers with administrative duties. Day-to-day responsibilities include filing, answering phones, preparing documents, developing and updating administrative systems to improve efficiency, and maintaining records as requested by management.

Requirements

• One or more years of experience in a clerical or administrative role.
• Excellent communication, time-management, and organizational skills.
• Ability to interact with managers at all department levels.
• Familiarity with common procedures for completing daily office tasks.
• Knowledge of Microsoft Office and other office-management tools and applications.
• Ability to work closely with coworkers and assist with daily office needs.
• Self-starting capabilities and ability to work unsupervised.
• Ability to sit for extended periods and to walk, bend, reach, carry, and occasionally lift or move objects up to 25 pounds.

Responsibilities

• Assist with processing monthly accounts receivable, accounts payable, and payroll.
• Organize office workflow and other office organizational tasks.
• Assist Office Administrators and managers with administrative duties.
• Support day-to-day office operations, including filing, answering phones, and preparing documents.
• Develop and update administrative systems to make them more efficient.
• Record data as needed or requested by management.
• Assist with daily office needs and help maintain a positive, productive work environment.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed