Administrative Assistant WDCE Transportation Programs

JCCC•Overland Park, KS

2d•Onsite

About The Position

The Administrative Assistant for Workforce Development & Continuing Education (WDCE) Transportation Programs provides administrative support for Continuing Education at Johnson County Community College to help ensure office operations run smoothly and efficiently. The position supports non-credit driver safety programs, including driver’s education and motorcycle training, which serve more than 2,000 students annually, and works closely with the Kansas Department of Revenue to meet program requirements and maintain compliance. The role also creates and maintains files, compiles reports, manages and disseminates information, processes instructor pay, and helps ensure information security and compliance. It communicates with staff at all levels, students, clients, external vendors, and leadership. The position is full-time, non-exempt, and scheduled Monday through Friday from 8:00 AM to 5:00 PM, for 40 hours per week. A hybrid schedule is not available. The starting salary range is $20.93–$26.94, determined based on relevant work experience provided in the application and resume.

Requirements

High school diploma.
At least 3 years of related experience.
Submit an application, resume, and cover letter for consideration.

Responsibilities

Support the preparation and execution of open-enrollment classes across multiple Continuing Education program areas.
Determine which courses should be confirmed or canceled based on minimum enrollment and division goals.
Provide administrative support and customer service to staff and instructors, and assist with resolving conflicts.
Provide backup and support to other Continuing Education areas, including administrative assistants and the testing center.
Develop and implement internal and external communication strategies while maintaining the confidentiality of sensitive and privileged information.
Submit attendance reports to appropriate licensing boards and enter information into vendor databases.
Assist with audit processes.
Run reports and carry out ongoing process improvements, including streamlining procedures.
Process instructor payments and invoices.
Order and maintain supplies and research pricing to remain within budget guidelines.
Perform other duties as assigned; duties may be updated at management’s discretion based on business needs.

Benefits

Health insurance, with some employer-paid options.
Employer-provided life insurance and AD&D.
Retirement plans, including 403(b), 457(b), and KPERS.
Employer-paid 8% contribution into a 403(b), with no match required.
Paid vacation, sick, personal, and floating-holiday time off.
14 paid holidays.
Full tuition reduction for JCCC credit courses for the employee and eligible dependents.
Tuition reimbursement or assistance for non-JCCC courses for the employee.
Free access to the campus gym for employees and dependents.
Discount at the Hiersteiner Child Development Center.