BSN Clinical Programs Administrative Assistant

Stanbridge University•Riverside, CA

1d•Onsite

About The Position

The BSN Clinical Programs Administrative Assistant provides comprehensive administrative support to Stanbridge University’s Bachelor of Science in Nursing program. The role coordinates clinical education, student compliance, clinical placements, skills laboratory and simulation activities, and other program operations. It maintains accurate student and program documentation, tracks clinical compliance requirements, supports regulatory and accreditation-related recordkeeping, and provides responsive service to students, faculty, clinical partners, and university departments. The successful candidate is highly organized, attentive to detail, and able to communicate professionally through written, verbal, telephone, virtual, and in-person interactions. The position requires managing multiple priorities while maintaining confidentiality, accuracy, and operational excellence, and representing Stanbridge University positively. The role is performed in a standard office, classroom, laboratory, or clinical setting. The employee must be physically present in the office unless otherwise noted. Duties are typically performed at a desk or computer workstation, with possible time in nursing skills laboratories, simulation environments, or clinical settings as required by the program. Work may involve frequent interruptions, noise, and demanding timelines.

Requirements

Associate degree or an equivalent combination of education and experience.
At least two years of progressively responsible administrative experience.
Exceptional organizational skills and outstanding attention to detail and accuracy.
Excellent written, verbal, telephone, and interpersonal communication skills.
Professional customer service skills and ability to represent the University positively and professionally.
Proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, and SharePoint.
Ability to quickly learn software applications, databases, document-management systems, and AI-assisted productivity tools.
Ability to maintain accurate and confidential student, faculty, clinical, and program records.
Ability to understand and consistently follow established policies, procedures, deadlines, and documentation requirements.
Ability to manage multiple priorities while maintaining accuracy, confidentiality, responsiveness, and professionalism.
Must be able to perform each essential duty satisfactorily and be physically present in the office unless otherwise noted.
Must be legally authorized to work in the United States; the University does not provide employment-based immigration sponsorship.
Employment offers are contingent upon successful completion of a background check; work experience will be verified.
Official transcripts are required prior to hire. Degrees earned outside the United States must be evaluated by a recognized credential evaluation service for U.S. degree equivalency and applicable subject-area coursework.
A job-related assessment may be required during the interview process.

Nice To Haves

Administrative experience in nursing education, healthcare, higher education, or another regulated environment.
Experience supporting a Licensed Vocational Nursing, Registered Nursing, or other healthcare education program.
Experience supporting clinical education, student compliance, credentialing, clinical placements, records management, or academic operations.
Experience reviewing and tracking student health, immunization, certification, background screening, or other clinical compliance documentation.
Familiarity with nursing program regulatory or accreditation requirements, including BVNPT requirements.
Familiarity with Canvas or another learning management system.
Experience working with electronic document-management platforms, student information systems, or clinical compliance systems.

Responsibilities

Provide comprehensive administrative support to the BSN program and its clinical education operations.
Maintain accurate records and data integrity, supporting institutional, accreditation, regulatory, and clinical-partner requirements.
Prepare correspondence, reports, spreadsheets, presentations, meeting materials, student communications, and other program documentation.
Coordinate calendars, meetings, orientations, clinical preparation activities, special events, and departmental communications.
Maintain confidential student records and electronic filing systems in accordance with privacy requirements.
Review, organize, and track student health records, immunizations, certifications, background checks, drug screenings, physical examinations, and other clinical compliance documentation.
Monitor compliance deadlines and communicate outstanding or expiring requirements to students.
Assist with coordinating clinical rotations, clinical placements, skills laboratory activities, simulation experiences, orientations, and other nursing education activities.
Maintain clinical schedules, student rosters, placement information, attendance documentation, and related records.
Prepare clinical onboarding packets, orientation materials, placement documentation, student lists, and other administrative resources.
Assist with coordinating student and faculty access to clinical partner systems, documentation platforms, and onboarding processes.
Maintain affiliation agreements, clinical partner records, and supporting documentation.
Communicate professionally with students, faculty, clinical healthcare organizations, vendors, community partners, and university departments.
Support collection, organization, and maintenance of faculty and clinical instructor documentation as assigned.
Maintain records supporting BVNPT requirements, accreditation standards, clinical-partner expectations, and university policies.
Organize documentation for regulatory reviews, accreditation activities, audits, program evaluations, and internal compliance reviews.
Track outstanding documentation and follow up with students, faculty, and other stakeholders to support timely completion.
Prepare reports and maintain accurate databases using Microsoft 365 and university systems.
Support department purchasing, supply requests, invoice processing, inventory tracking, and other administrative transactions as assigned.
Use Microsoft 365, university systems, and emerging technologies, including AI-assisted productivity tools, to improve administrative productivity and workflow while maintaining institutional standards and confidentiality.
Represent the University with professionalism and exceptional customer service; build collaborative relationships through responsive, professional service.
Perform other duties as assigned.