Administrative Assistant (88560)

Inter-Con Security Systems • Vacaville, CA

3d • Hybrid

About The Position

Inter-Con Security Systems, Inc. is seeking a highly organized and adaptable Administrative Assistant to support a dynamic operations team. The position works closely with leadership, account management, and operational personnel to help ensure daily activities run smoothly. It is a fast-paced role in which priorities may shift quickly, requiring flexibility, communication, and attention to detail. The role provides exposure to operations management and opportunities to develop a career in administration, account management, or operations leadership.

This is a hybrid position combining remote work with on-site responsibilities in Vacaville, California. Standard business hours generally fall between 8:00 AM and 5:00 PM, but flexibility is essential. The operation supports a 24/7 environment, and occasional schedule adjustments may be required to meet business needs and time-sensitive operational requirements.

Requirements

• High school diploma or equivalent.
• At least 1 year of administrative, office support, customer service, banking, account coordination, or related experience.
• Strong verbal and written communication skills.
• Excellent organizational and time-management abilities.
• Strong attention to detail.
• Ability to prioritize competing tasks in a fast-paced environment.
• Proficiency with Microsoft Office, Outlook, Teams, and basic Excel functions.
• Flexibility and adaptability to changing priorities.
• Ability to work in a team-oriented environment.
• Customer-service focus, dependability, and a proactive approach.
• Ability to maintain professionalism under pressure.
• Interest in learning operational aspects of the business and openness to growth and advancement opportunities.
• Comfort responding to business needs and supporting time-sensitive operational requirements when necessary.

Nice To Haves

• Experience with Salesforce or similar CRM systems.
• Scheduling or workforce coordination experience.
• Experience in customer service, operations support, banking, or administrative environments.
• Exposure to account management or operational leadership responsibilities.

Responsibilities

• Manage calendars, scheduling, and meeting coordination.
• Provide administrative support to leadership and operational teams.
• Maintain records, reports, and documentation.
• Support workforce scheduling and personnel coordination.
• Use Salesforce and other business systems to support daily operations.
• Monitor and respond to emails and internal communications.
• Assist with client-facing administrative activities.
• Coordinate with multiple departments to ensure operational needs are met.
• Support special projects and other administrative initiatives as assigned.
• Complete operational cross-training and provide coverage support when needed.

Benefits

• Collaborative and supportive team culture.
• Opportunity to work directly with leadership and clients.
• Exposure to administrative and operational functions.
• Career development opportunity and potential for professional growth and advancement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED