Administrative Assistant Jobs

About The Position

Requirements

• Demonstrable experience providing administrative support and/or working with a unit or senior-level manager in an academic or professional office environment.
• Demonstrable experience working with web-based platforms such as SharePoint and Microsoft Office 365.
• Demonstrable experience preparing outgoing correspondence and reports.
• Considerable experience managing complex and dynamic schedules or calendars for senior-level management.
• Demonstrated ability to assess needs, prioritize assignments, manage projects, and meet deadlines.
• Significant experience working in a fast-paced environment with multiple interruptions.
• Significant experience communicating and collaborating effectively with people from diverse backgrounds and with diverse needs.
• Ability to work independently, make thoughtful decisions, and resolve problems.
• Ability to exercise excellent judgment, discretion, and confidentiality.

Nice To Haves

• Bachelor’s degree or equivalent experience in administration or a related field.
• Knowledge of Virginia Tech’s organizational structure.
• Experience with university-specific programs such as Banner and HokieMart.
• Experience with university and Commonwealth of Virginia policies and procedures related to personnel transactions, student records, travel, records management, and similar areas.
• Experience providing administrative support at the senior management level in higher education.

Responsibilities

• Provide direct calendaring and administrative support to the Assistant Vice President and Dean of Students and the Assistant Vice President for Student Engagement.
• Serve as a primary contact between the AVP/DOS, AVP, and internal and external constituents and stakeholders.
• Schedule and coordinate the AVP/DOS and AVP’s calendars, ensuring they are prepared with agendas, materials, and presentations and remain on schedule.
• Coordinate logistical arrangements for events, meetings, and guests, including space reservations, food orders, and RSVP management.
• Help ensure the office operates in an informed and efficient manner.
• Manage complex administrative actions independently and resolve problems through thoughtful decision-making.
• Maintain professional decorum in a fast-paced environment with numerous internal and external visitors.
• Navigate political protocol and etiquette, exercising judgment and discretion and maintaining confidentiality in communications.

Benefits

• Health insurance
• Paid leave
• Retirement
• Tuition assistance
• Virginia Tech discounts