Executive Administrative Assistant
JPMorganChase•Miami, FL
•Onsite
About The Position
The Executive Administrative Assistant supports the Commercial & Investment Banking team in a fast-paced organization. The role requires professional courtesy, discretion, attention to detail, high-quality work, and the ability to interact with executive-level internal clients across business lines. The assistant adapts procedures and processes to support department activities and goals. This position requires working in the office five days per week, Monday through Friday; hybrid work is not available.
Requirements
- At least five years of administrative experience.
- Advanced organizational ability.
- Discretion and good judgment in confidential situations, with proven experience interacting with senior management.
- Strong interpersonal, written, and oral communication skills.
- Strong proficiency in Microsoft Office.
- Excellent telephone etiquette and ability to manage competing priorities, including calendar management.
Nice To Haves
- Experience supporting a Managing Director or equivalent level, or above.
- A college degree is a plus.
Responsibilities
- Maintain complex and detailed calendars.
- Screen incoming calls, determine priority, and use caution when sharing information.
- Coordinate logistics for internal and external meetings.
- Arrange complicated domestic and international travel.
- Organize internal and external events, including catering and transportation.
- Process invoices and team members’ travel and entertainment expense claims in accordance with policies and guidelines.
- Assist with staff onboarding and offboarding, including equipment setup and system access requests.
- Produce high-quality emails and messages for people at all levels of the organization.
- Maintain department documents, including current organizational charts and executive biographies.
- Handle regular activities independently and provide advance notice of issues or delays.
- Assist with editing spreadsheets and presentations, including printing and binding materials for client meetings.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
