Legal Administrative Support Assistant (Italy Practice)

Tarter Krinsky & Drogin•New York, NY

2d•Hybrid

About The Position

TKD is seeking a Legal Administrative Assistant to support its International Team, primarily the Italy Practice Group. The role coordinates support for attorneys, clients, and international partners, working closely with the Chair, Co-Chair, and attorneys in a fast-paced, client-focused environment. Duties include managing calendars and meetings across time zones, preparing legal and business documents, arranging travel, maintaining matter files, and providing billing and administrative support. The position also supports internal projects, marketing, and business development, and may use AI-powered legal tools to improve workflows. The firm operates a hybrid schedule: in-office Tuesdays, Wednesdays, and Thursdays, alternating Mondays, and the option to work remotely on Fridays.

Requirements

At least 3 years of experience in a legal, executive assistant, or professional services support role.
High proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint; Adobe Acrobat; and legal platforms such as iManage.
Excellent written and verbal communication, organization, and proofreading skills.
Strong judgment and discretion when managing confidential information.
Ability to work as part of a team and independently, and to prioritize effectively.
Flexible, client-service mindset and polished, professional demeanor.
Comfort with and curiosity about learning new tools, including AI-based legal technologies.

Nice To Haves

Bachelor’s degree preferred.
Fluency in Italian, spoken and written, preferred.

Responsibilities

Serve as the first point of contact for clients, guests, and outside parties by phone, email, and in person, with warmth, discretion, and professionalism.
Coordinate meetings across time zones, manage conference room logistics, and prepare relevant materials.
Create, edit, and format legal and business documents, including engagement letters, memos, presentations, and closing binders.
Arrange domestic and international travel, including flights, hotels, local transportation, and detailed itineraries.
Handle matter openings and maintain electronic and hard-copy client files, ensuring accuracy and compliance with firm protocols.
Manage attorney time entries, monthly billing, and expense submissions accurately and by deadlines.
Prepare expense reports and credit card reconciliations in a timely and detail-oriented manner.
Support internal projects, marketing efforts, and business development initiatives as needed.
Proactively manage shifting priorities in a deadline-driven environment.