Legal Administrative Support

State Farm•Miami, FL

5d•Hybrid

About The Position

Nicholas J. Ryan & Associates, insurance staff counsel for State Farm Insurance Companies, is seeking a Legal Administrative Support professional for its Miami, Florida Claim Litigation office. The position provides administrative assistance to Law Department colleagues, including attorneys and leadership, in a fast-paced civil litigation environment. It is an entry-level opportunity offering varied work and career-development opportunities. The office provides a collaborative environment and access to team members for support. This is a hybrid role requiring work both in the office and virtually; arrangements may change based on business needs. The stated schedule is Monday through Friday, 8:15 a.m. to 5:00 p.m., based on a standard 38-hour-and-45-minute work week.

Requirements

Experience in an office environment.
Strong customer service background.
Strong organizational skills, prioritization, decision-making, multitasking, time management, and proactivity.
Strong written and oral communication skills, attention to detail, and accurate data entry.
Accurate typing skills.
Working knowledge of Microsoft Office Suite.
Working knowledge of a case management system.
Working knowledge of a document storage system.
Must be eligible to lawfully work in the U.S. immediately; State Farm will not sponsor applicants for U.S. work opportunities.

Nice To Haves

Knowledge of legal and medical terminology, local and state rules regarding pleadings and pre-trial matters, deadlines, and filing requirements.
Experience collecting medical records through subpoenas and/or authorizations.

Responsibilities

Provide administrative support and assistance to Law Department colleagues, including attorneys and leadership.
Participate in rotation reception duties, including reception-area and phone responsibilities.
Process mail.
Handle new file intake.
Order and download records.
Perform other tasks as assigned.

Benefits

Potential yearly incentive pay up to 9% of base salary.
Annual raise and bonus eligibility.
Health and wellbeing programs; State Farm pays most of the healthcare premium, and multiple healthcare plan options are available.
Vision insurance.
Dental insurance.
Telemedicine and access to 24/7 mental health professionals.
Educational benefits, including training programs and tuition assistance.
Employee resource groups and mentoring.
Fertility, IVF, and adoption assistance.
National discount programs.
Generous time-off policies, initially up to 20 days annually, plus parental leave, paid holidays, a celebration day, life leave, bereavement leave, and community service/education support days.
Matching Gift Program, Good Neighbor Grant Program, and Employee Assistance Fund.
401(k) plan with company contributions of up to 7% of salary.
Free financial advisors and financial coaching.