Legal Assistant – Multi-Practice Support

Porzio Bromberg & Newman•Parsippany-Troy Hills, NJ

4d•$50,000 - $70,000•Onsite

About The Position

Porzio, Bromberg & Newman, P.C. is seeking a detail-oriented and proactive Legal Assistant to provide flexible support across multiple attorneys and practice groups on a rotating or as-needed basis. The role supports calendar management, client intake, document preparation, billing, file management, and client communication while maintaining confidentiality and professionalism. It is based in the Parsippany, New Jersey office and is a full-time, in-office position, Monday through Friday, from 9:00 a.m. to 5:00 p.m. The Legal Assistant manages attorney schedules and travel, assists with client intake and conflict checks, handles correspondence and inquiries, drafts and prepares legal documents, maintains client files and docketing systems, processes billing and expenses, and coordinates court filings. The role requires adaptability and collaboration in supporting attorneys with different workflows and practice areas. Other similar work-related duties may be assigned, and duties and requirements may vary over time.

Requirements

At least 2 years of experience as a legal assistant or equivalent.
Strong organizational skills and the ability to manage multiple priorities while maintaining accuracy in legal documentation, scheduling, and file management.
Familiarity with client intake, conflict checks, court and agency rules, filing procedures, deadlines, and general legal support functions.
Proficiency in organizing, maintaining, and retrieving electronic and physical client records and legal documents.
Excellent verbal and written communication skills, including spelling, grammar, punctuation, proofreading, and professional writing.
Proactive and resourceful problem-solving skills, including the ability to anticipate needs and resolve issues efficiently.
Comfort learning and using legal software, document management systems, electronic filing platforms, workflow tools, and AI-assisted technologies.
Team-oriented and adaptable to different attorney work styles and practice areas, with the ability to become productive quickly in a fast-paced environment.
Experience with billing, invoicing, expense reporting, and other administrative functions.
Willingness to adjust work schedules and work occasional overtime to meet business needs.

Nice To Haves

Notary certification.

Responsibilities

Manage attorney calendars, meetings, travel arrangements, and day-to-day scheduling.
Handle client intake, conflict checks, file opening, and client communications.
Answer calls, manage correspondence, and respond to client inquiries professionally.
Draft, proofread, revise, and finalize legal documents, correspondence, contracts, and memoranda.
Maintain client files, docketing and tickler systems, and document management processes.
Process billing, invoicing, expense reports, and other administrative support tasks.
Coordinate electronic and court filings as needed.
Support multiple attorneys and practice groups while maintaining confidentiality and adapting to varying workflows.
Perform similar work-related duties as assigned.