Legal Practice Assistant

Perkins Coie•Palo Alto, CA

1d•$83,350 - $150,030•Hybrid

About The Position

The Legal Practice Assistant (LPA) provides high-level administrative and legal support with minimal supervision to attorneys and clients. The role partners across Firm departments and shared services to deliver efficient, consistent legal support, strengthen client relationships, and represent the Firm with professionalism, discretion, and confidentiality. The LPA manages attorney calendars, communications, travel, meetings, and documents; supports legal matters and work product; assists with business development and client relationship activities; and contributes to Work-to-Cash and other financial operations. The position also supports team collaboration, workflow management, process improvement, professional development, and the integration of new Partners and Senior Counsel. The position is listed for the San Francisco Bay Area. After a 30-day onboarding period, it requires three days per week in the office. Applications are accepted through November 6, 2026. The position is not eligible for immigration sponsorship; candidates must be authorized to work in the United States without employer sponsorship now or in the future.

Requirements

Strong knowledge of legal terminology, practice-specific procedures, and applicable court and agency rules and deadlines.
Exceptional writing, communication, organization, and attention to detail.
Ability to prioritize competing demands, independently triage emails, and exercise sound judgment in a fast-paced environment with minimal supervision.
Excellent English-language skills, including grammar, spelling, punctuation, and document formatting.
Strong interpersonal skills, initiative, problem-solving abilities, and ability to collaborate across teams.
Typing speed of 75 WPM.
Proficiency in Microsoft Office applications.
Ability to adapt to client-specific technology platforms, including Google Workspace.
Dependability, punctuality, a strong work ethic, and high standards of discretion and confidentiality.
At least five years of administrative and legal experience in a law firm, legal department, or professional services environment.
At least three years supporting executives, senior-level partners, or equivalent leaders.
Legally authorized to work in the United States without employer sponsorship now or in the future.

Nice To Haves

Bachelor’s degree or equivalent experience.

Responsibilities

Proactively manage attorney calendars, scheduling, deadlines, reminders, and travel.
Manage emails and client communications, and facilitate meetings, document preparation, mail, and deliveries.
Provide technology guidance and stay current on Firm systems, tools, and software updates.
Represent attorneys, practice groups, and the Firm through polished, professional service.
Partner with the travel team to coordinate efficient, policy-compliant travel arrangements.
Provide high-quality legal support and anticipate attorney needs by monitoring workloads and caseloads and following up on tasks.
Coordinate client matters with attorneys, paralegals, and business professionals; track reporting and ensure timely, accurate updates.
Develop document frameworks and format, edit, redline, and proofread legal documents and correspondence.
Maintain accurate, organized files in document and records management systems.
Follow applicable practice group leveling guidelines for role-specific responsibilities.
Support attorney business development and client relationship goals.
Maintain CRM data on client touchpoints, contacts, prospects, and relationship developments.
Coordinate client events, conferences, roundtables, dinners, and networking opportunities, including follow-up.
Manage client gifts and holiday correspondence.
Support pitches, proposals, Foundation grant requests, attorney biographies, CLE materials, and conference presentations.
Support assigned Work-to-Cash processes, including client intake, time entry, proforma review, billing coordination, invoice processing, and receivables.
Apply client billing rules and outside counsel guidelines to support accurate, timely billing.
Prepare and process check requests, expense reports, professional corporation documentation, and trust-related materials.
Maintain current, accurate desk references for assigned attorneys and support integration of new Partners and Senior Counsel.
Contribute to team success through independent and collaborative work, cross-training, knowledge sharing, and strong working relationships.
Manage assignments through Firm workflow tools, including timers and email functions, to promote visibility, accountability, and timely execution.
Use Firm resources and critical thinking to resolve issues, recommend solutions, streamline processes, and optimize workloads.
Partner with Shared Services to delegate work effectively and maximize Firm resources.
Complete required Legal Practice Assistant certifications and professional development within established timelines.
Champion the Firm’s service values of impact, simplicity, and reliability while supporting client experience and Firm growth.